Office Assistant

BUILD YOUR FUTURE WITH TURNER
CONSTRUCTION

Turner
Construction, founded in 1902, is North America's largest general builder,
shaping skylines globally with over 13,500 professionals and $17 billion in
annual volume. We handle 1,500 projects annually across sectors like
healthcare, education, and commercial spaces, combining local agility with
global strength. We've completed projects like the New York Yankees Stadium,
the U.S. Capitol Dome Restoration, the Boeing Company North Charleston Campus,
and more Since 1951, Turner has been a key player in Canada's
construction industry, with nearly $1 billion in annual revenue and over 930 professionals.
Turner is committed to quality, safety, and fostering an inclusive work
environment.

Turner
Construction isn't just about buildings – we're about building futures,
empowering employees, and leaving a lasting legacy for the commu­nities we
serve.

WHAT WE HAVE TO OFFER YOU

At
Turner, we appreciate the strength that every member brings. As you offer your
unique knowledge and help carry our company forward, we guarantee to support
you in your individual growth journey. This opportunity also offers:

• access to practical tools and resources including, a work phone, laptop, and safety gear,
• Summer Fridays (early dismissals during the summer months on Fridays where applicable),
• invitations to participate in company events and activities,
• hard and soft skills training programs,
• a thorough benefits program including End of Year Premium Pay, Healthcare and Dental Coverage, Registered Retirement Savings Plan (RRSP) matching, and much more,
• and an annual base salary range for this position may be CA$50,000 to CA$60,000, depending on experience and fit.

THE OFFICE ASSISTANT OPPORTUNITY

Turner
Construction's Vancouver office is seeking a full-time Office Assistant. The role requires availability to work at our local head office, with occasional work at construction sites, Monday to Friday for 40 hours per week. The role reports to the Administrative Specialist. The Office Assistant will provide
support to business unit staff, office and facilities, serve as the primary
point of contact for staff, vendors, and visitors, and support the
Administrative Services team, and other tasks as required.

As an Office Assistant,
you will:

• Provide professional customer service and positive
  interactions while serving as primary office point of contact for welcoming, greeting, directing, and assisting visitors and
  staff.  
• Maintain reception sign-in/sign-out log and contact
  listings for business unit, office, and/or project site. Ensure visitors are given a visitors' pass. 
• Engage in partnerships with building/facilities
  manager for day-to-day facilities management (e.g., repairs, HVAC, janitorial, housekeeping services, lighting) and provide appropriate level
  of access for vendors/technicians to perform duties while preserving
  security of office and staff.  
• Perform administrative services including processing
  mail, overnight mailings, photocopying, filing, sending faxes, phone list
  updates, invoices, and order supplies and stationery (e.g., letterhead,
  business cards, envelopes).  
• Escalate competing priorities for supervisor's input
  and follow through on commitments as appropriate.   
• Maintain clean and organized reception area, common
  office areas (e.g., reception area, breakrooms, kitchen, dishwashers,
  supply and dining areas), and conference rooms.   
• Administer conference room calendar and prepare room
  for related meetings and events. Order catering as needed. 
• Edit and assemble documents and reports as
  needed.  
• Assist with general office inquiries from staff,
  owners, and others; provide proactive escalation as
  appropriate.  
• Create and maintain organizational and seating
  charts for office. 
• Organize and provide assistance during meetings as
  requested; record, transcribe, and distribute meeting minutes.  
• Maintain knowledge of business unit/headquarters'
  historical information (e.g., use of vendors, event sponsorships, industry
  memberships/activities, client, and staff events) to support managerial
  related decision-making.  
• Arrange travel reservations, business accommodation,
  prepare itineraries and agendas.   
• Process department head/manager's expense reports,
  as requested.  
• Maintain organized filing systems and coordinate
  document retrieval schedules.  
• Embrace company culture, values, and diversity,
  equity, and inclusion Diversity, Equity, and Inclusion (DE&I)
  activities across company.  
• Provide team support and relief of others' job
  duties during times of need (e.g., lunch, breaks, illness,
  vacation).  
• Contribute ideas for continuous improvement and
  effectiveness of team within business unit/headquarters and share recommendations with overall job family.  
• Assist with special projects (Annual General
  Meetings, offsites, etc.) and coordinate events as required.  
• Occasionally support the Human Resources team with
  administrative tasks, support onboarding, and new-hire PPE.
• Collaborate with functional leads (e.g., Office
  Manager, Human Resources (HR), Environmental Health & Safety
  (EH&S)) to display related policy and safety signage. 
• Coordinate and assist with office move, if
  necessary. 
• Other activities, duties, and responsibilities as
  assigned by manager.  

Is
this the right role for you:

• High School Diploma or equivalent.
• Minimum of 2 years of office related experience, preferred.
• Construction industry experience or customer service-related experience, preferred.
• Basic understanding of office and facilities management.
• Efficient use of work hours, request prioritization of responsibilities, and complete tasks in timely manner.
• Approachable, customer service-oriented, proactive, positive, and professional attitude.
• Highly organized with attention to detail.
• Good judgment to identify and solve problems, escalate issues, and seek guidance when appropriate.
• Exhibit interpersonal skills and establish working relationships with others.
• Basic First Aid; CPR, and AED certified, desired.
• Work independently with management oversight and as part of a team.
• Strong proficiency in Microsoft Office suite applications, with the ability to effectively use standard office software.
• Basic knowledge of Canva is preferred.

HOW TO START YOUR JOURNEY WITH
TURNER CONSTRUCTION

We're
always looking for talented individuals who align with our positive culture and
are passionate about their work. If you believe Turner Construction is the
right fit for you, click "APPLY" on this posting and be sure to
include your resume and cover letter.

ADDITIONAL INFORMATION

More
Opportunities:

• Community &
  Citizenship Committee: Come join our C&C Committee to get involved in
  facilitating and coordinating various community-oriented initiatives and
  projects that align with the company's values and objectives. This
  committee brings Turner and the community together by fostering positive
  relationships and creating a sense of social responsibility among
  employees.
• Social
  Committee: Opportunity to get involved with social committee that focuses
  on organizing and managing social and recreational activities for
  employees. This committee plays a significant role in enhancing the
  workplace environment and improves overall employee morale. It creates a
  positive and engaging workplace atmosphere.
• Growth and
  Development: Turner provides constant support to their employees by using
  tools to review employees' capabilities, accomplishments, and progress.
  These are in place to ensure all team members have constant check-ins, feedback sessions and goals settings to ensure they are performing at
  their best and get the support needed to grow professionally.

Physical
Demands & Work Environment:

The
job may require climbing stairs and ladders, and navigating construction areas.
Employees will frequently sit, climb, stoop, kneel, use tools, and work with
computers. Vision abilities include close vision, peripheral vision, and depth
perception. The role involves mobility, occasional travel, and work at various
sites. Employees must lift up to 10 pounds regularly and 25 pounds occasionally. Work environments include construction sites with exposure to
hazards like mechanical parts, heights, fumes, and noise. Employees must follow
safety policies, with accommodation available for disabilities.

Thank you for your interest in
Turner Construction Due to the high volume of applicants, we can only respond
to shortlisted; however, we will keep your information on file for future
opportunities.

Turner Construction Company is
an equal opportunity employer and does not discriminate on the basis of race,
ancestry, place of origin, colour, ethnic origin, citizenship, religion, sex,
sexual orientation, gender identity, gender expression, age, marital status,
family status, or any other characteristic protected by law. Accommodations are
available, including for applicants with disabilities, in the application and
recruitment process, upon request.