Administrative Assistant

At Baird, Hampton & Brown (BHB), we've built our reputation on creative, sustainable engineering solutions and lasting relationships. With over 30 years in business, we're proud to be recognized as a
Best Place for Working Parents
and one of Zweig Group's
Best Firms to Work For
as well as earning numerous industry awards for our work. Our team thrives on collaboration, integrity, and a healthy balance between work and life—and we're looking for an Administrative Assistant to help keep our Fort Worth office running smoothly.

What you'll do:
As an Administrative Assistant, you'll be the first point of contact for our office and an important support partner for employees, managers, and visitors. Your day will include a mix of reception, coordination, and administrative tasks, such as:

• Greeting visitors, answering phones, and supporting day-to-day office needs
• Coordinating meetings, events, luncheons, and celebrations across multiple offices
• Assisting with project specification documents using SpecLink software
• Supporting office security, employee status tracking, and key management
• Keeping office and breakrooms stocked, organized, and welcoming
• Maintaining petty cash, receipts, and accounting coordination
• Welcoming new hires and helping them get settled with office tools and systems
• Serving as or becoming a notary public (BHB covers sponsorship fees)

What you'll bring:

• High school diploma or GED
• At least one year of administrative experience
• Valid driver's license and ability to travel locally when needed
• Strong communication and organization skills as well as a sense of professionalism

Ideally, you will also have:

• Proficiency in Microsoft Office (Word, Excel, Outlook, Teams) and Adobe
• Design experience in Canva
• Experience with SpecLink

Position Type, Schedule, and Physical Demands
This position is part-time, non-exempt, with the expectation of working 30 hours a week, with coordinated flexible scheduling options. This role requires accurate logging of hours (in accordance with BHB's time-tracking policy) and the ability to adjust hours or schedules based on project needs and deadlines.

BHB's operating hours are Monday through Friday, 8am - 5pm. BHB offers flexible scheduling options, including five 8-hour days or four 9-hour days with a half day on Friday morning. While the start and end times of the workday can be adjusted, employees are expected to establish and maintain a consistent schedule which must encompass the core business hours of Monday through Thursday 9am – 4pm, and Friday 9am – 11 am.

This position is primarily sedentary with long periods of sitting, with occasional moving around the office including pulling and lifting to 25 lbs. Occasionally bending, squatting, and reaching overhead will also occur. Additionally, frequent typing and computer use is required daily.

Benefits
We believe that taking care of our employees and their families is vital to their success. BHB covers the full cost of employee medical, dental, vision, short- and long-term disability, and basic life insurance premiums, while also subsidizing a significant portion for dependents. We offer voluntary life and disability coverage, paid parental leave after 12 months, a PTO