Executive Personal Assistant

Job Overview
We are seeking a highly organized and proactive Executive Personal Assistant to provide comprehensive support to senior executives. This dynamic role involves managing complex calendars, coordinating projects, handling correspondence, and ensuring smooth daily operations. The ideal candidate will demonstrate exceptional organizational skills, excellent communication abilities, and a keen eye for detail. As an integral part of our team, you will help streamline executive workflows, facilitate efficient office management, and contribute to the overall success of our leadership team. This paid position offers an exciting opportunity to develop your administrative expertise in a fast-paced environment.

Duties

• Manage and coordinate executive calendars using tools like Microsoft Outlook Calendar and Google Workspace, scheduling meetings, appointments, and travel arrangements with precision.
• Prepare, proofread, and transcribe documents, reports, and correspondence to ensure accuracy and professionalism.
• Handle incoming calls with excellent phone etiquette, screening and directing inquiries appropriately while maintaining a courteous demeanor.
• Organize and maintain filing systems—both physical and digital—using efficient data entry practices and document management software such as DocuSign.
• Assist with event planning for corporate meetings, conferences, and special occasions by coordinating logistics, vendors, and materials.
• Support bookkeeping tasks using QuickBooks or similar accounting software, including invoicing, expense tracking, and basic bookkeeping duties.
• Provide executive administrative support by managing email correspondence, preparing presentations, and conducting research as needed.
• Oversee office management responsibilities such as supply ordering, front desk duties, filing systems, and maintaining a professional office environment.
• Facilitate project coordination efforts by tracking deadlines, preparing status reports, and ensuring timely completion of tasks.
• Maintain professionalism in all interactions through excellent customer service skills and adherence to office protocols.

Experience

• Proven experience as an executive personal assistant or in a similar administrative role supporting high-level executives.
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel PowerPoint), Google Workspace applications (Gmail, Calendar), and multi-line phone systems.
• Strong organizational skills with the ability to prioritize tasks effectively in a fast-paced environment.
• Experience with event planning, project coordination, bookkeeping (QuickBooks preferred), and office management is highly desirable.
• Excellent typing speed combined with transcription skills to produce accurate documents swiftly.
• Knowledge of clerical procedures such as filing systems, data entry techniques, proofreading standards, and document transcription.
• Exceptional communication skills—both written and verbal—and professional phone etiquette.
• Ability to handle confidential information discreetly while maintaining a high level of professionalism.
• Familiarity with office technology including Microsoft Outlook Calendar management tools and DocuSign for electronic signatures is preferred. This role is perfect for motivated individuals eager to grow their administrative career while supporting influential leaders in a vibrant work environment

Pay: $ $29.73 per hour

Benefits:

• Dental insurance
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Parental leave

Work Location: In person