Coordinator, Exhibit

ASAE is the essential organization for association management professionals. We offer a collaborative, mission-driven workplace with a focus on innovation, inclusion, and service. Our staff enjoys a comprehensive benefits package, a supportive hybrid work environment, and opportunities for continuous learning and development.

ASAE is seeking a highly organized and detail-oriented Exhibit & Sponsorship Operations Coordinator to support execution of exhibitor and sponsor fulfillment across our major meetings and year-round programs. This role is ideal for someone who thrives in fast-paced event environments and is passionate about delivering exceptional partner experiences.

Key Responsibilities

Exhibit & Sponsorship Fulfillment

• Serve as primary contact for exhibitors, sponsors, vendors, and venue partners.
• Manage exhibit/sponsor applications, communications, invoices, and fulfillment tasks.
• Track inventory and maintain accurate data across ASAE's CRM and event systems.
• Coordinate deadlines, collect assets, prepare reports, and support marketing reviews.
• Provide onsite support including installation/deinstallation coordination, delivery checks, and onsite sales/rebook assistance.
• Support post-event reporting and financial reconciliation with accounting.

Program/Event Sponsorship Support

• Assist in managing sponsorship applications, contracting, invoicing, and fulfillment for ASAE programs.
• Liaise with program managers to ensure timely deliverables.
• Update sponsorship guidelines, inventories, and templates.
• Submit sponsor recognition assets for apps, websites, print, and social media.
• Research and recommend new sponsorship opportunities.

Data Management

• Maintain accurate records in eShow and ASAE's CRM.
• Support process improvements and system integrations.

Qualifications

• Bachelor's degree or 3+ years in exhibit/sponsorship operations (CEM preferred or interest in pursuing).
• Strong organizational, communication, customer service, and project management skills.
• Tech savvy with advanced Microsoft Office skills; experience with CRMs and event systems helpful.
• Ability to manage multiple priorities, meet tight deadlines, and collaborate effectively.
• Experience in associations/nonprofits and hospitality is a plus.

Additional Information

• Travel required for key ASAE conferences.
• This role contributes to expanding and strengthening ASAE's revenue streams.

Benefits

• Flexible Work Hours
• Medical, Dental, Vision
• Prescription Plan
• Flexible Spending