Administrative Assistant

The Administrative Assistant will support the organization by provided a full range of moderate and complex administrative assignments. This is a part time position working 20 hours per week with flexible schedule.

Duties And Responsibilities

• In partnership with leadership and management team members support the

development, tracking, and updating of policy and procedure documents and

manuals

• Compose, edit, proofread, print, or distribute correspondence, memoranda,

promotional materials, forms, newsletters, manuals and reports

• Assists with meeting preparations including coordination of room reservation, room

set up, coordination of resources including but not limited to information

technology and refreshments if applicable

• Responds to and resolves administrative inquiries
• Collects and distributes mail upon receipt
• Responds timely and professionally to all incoming calls, emails, and visitors
• Assists with event planning and travel arrangements
• Responsible for ordering and maintaining inventory of office supplies
• Supports tasks of Executive Assistant as assigned during periods of out of office
• Maintains filing systems as assigned
• Participate in staff and quality improvement meetings and trainings as necessary
• Performs other duties as assigned by supervisor

Lifting Requirements
Sedentary Work – Exerting up to 10 pounds of force frequently, 25 pounds occasionally,

and/or a negligible amount of force constantly to lift, carry, push, pull or otherwise move

objects, including the human body. Sedentary work involves sitting most of the time. Jobs are

sedentary if walking and standing are required only occasionally, and all other sedentary

criteria are met.

Physical Requirements
Stand or sit, walking, use hands/fingers to handle, feel or manipulate work tools, stoop, kneel or crouch, talk/hear, see, reach, and repetitive motion. Hazards and Atmospheric Conditions: Limited exposure to dust and electrical hazards, in relation to the storage of files and the operation of office equipment. Office environment, commercial/industrial lighting Equipment and Tools: Equipment: Computer, Copier, Printer, Scanner, Telephone, Filing Cabinets, Headset. Tools: Letter opener, Hole Punch Organizational Vehicle: Does not drive organizational vehicles. OSHA Category: Category II – Normal routine involves no exposure to blood, body fluid or tissue, but exposure or potential for exposure may occur.

Skills/Qualifications

• A high school diploma or equivalent, Associate's or Bachelor's degree is preferred
• Ability to communicate effectively in writing and verbally, face-to-face, via virtual

technology and over the phone

• Maintain a friendly, courteous, and professional tone in all communication formats
• Complete all assigned duties with confidentiality, discretion, and accuracy
• A valid Ohio Driver's License and auto insurance with an acceptable driving record.
• Reliable transportation and willingness to travel throughout Lucas County
• Knowledge of basic computer programs (Microsoft Office Suite) required
• Ability to work closely and effectively as a team player with NHA staff, community

leaders, and health professionals

• Possess a strong desire to carry out and promote the mission and vision of

Neighborhood Health Association

• Detail oriented along with the ability to manage time efficiently.
• Pleasant and professional demeanor and temperament during stressful and difficult

situations

• Ability to relate effectively to a diverse group of employees and patients in a

professional and courteous manner

• Must be able to work independently in a fast-paced environment with regular

interruptions

• Must be able to perform multiple tasks and detailed work, problem solve, reason

and perform basic mathematical calculations

This description is intended to indicate the kinds of tasks and levels of work difficulty
that will be required of positions that will be given this title and shall not be construed as
declaring what the specific duties and responsibilities of any particular position shall be.
It is not intended to limit or in any way modify the right of any supervisor. The use of a
particular expression or illustration describing duties shall not be held to exclude other
duties not mentioned that are of similar kind of level of difficulty.