Administrative Assistant

About us:

Ketel Thorstenson, LLP, is a full-service accounting firm rich in history, serving clients in the Black Hills region since 1936. Currently, we have 22 partners and over 50 CPAs, with offices in Rapid City and Spearfish, SD, and Gillette, WY. The firm offers a variety of accounting services, specializing in the agricultural, construction, hospitality, estate planning, nonprofit, and government industries. Our mission is to inspire excellence in our people, clients, and communities by building meaningful relationships through progressive thinking, collaboration, and passion.

Responsibilities:

The Seasonal Administrative Assistant provides overall office and tax processing support during busy seasons. This will include high volume repetitive tasks and the ability to provide overall support for office operations as requested.

• Front Desk support including - answering incoming calls / routing calls.
• Variety of administrative and clerical duties with day-to-day office support.
• E-filing tax returns.
• Processing of W-2's and 1099's tax documents and related forms.
• Preparing workflows in tax software systems.
• Prepare completed tax form to send to client.
• Stuffing envelopes for mass mailings.
• Maintain and clear filing cabinets; ensure accurate and secure physical document storage.
• Scan, organize, and upload client documents.
• Assist clients with general inquiries, scheduling needs, and invoice payments etc.
• Follow up with clients in a timely manner.
• Opening and distributing mail.
• Running firm errands.
• Provide backup to other administrative tasks.
• Assisting with staff meals to include picking up orders, set up and clean up.

Supervisory Responsibility

None.

Requirements:

Required Qualifications:

• A valid driver's license
• Minimum age of 18
• Reliable car and clean driving record
• Reliable cell phone
• Familiarity with local streets, neighborhoods, and routes
• Time management to ensure deliveries are made on schedule
• Excellent communication and organizational skills
• Highly responsible & reliable
• Ability to work well under pressure in a fast-paced environment
• Ability to work cohesively as part of a team

Desired Skills:

• Team Player
• Communication
• Confidentiality
• Willingness to Learn

Shared Values:

• Truth
• Excellence
• Innovation
• Community
• Diversity

Benefits:

• Work life balance: PTO, Extended Illness Leave, 8 paid holidays, Flex Hours - outside of peak season, Community Service Opportunities, Paid Volunteer Time, & Dress for your day.
• Health and Wellness: High Deductible Health Plan, Dental, Vision, Long Term Disability, Short Term Disability, Basic and Voluntary Life Insurance, Voluntary Accident Insurance, & Voluntary Critical Illness Insurance.
• Financial Wellness: 401k Retirement Plan, Flexible Spending