Executive Assistant

Working Title: Executive Assistant
Job Class: Executive 2
Agency: Mn Management & Budget

• Job ID: 90977
• Location: St. Paul
• Telework Eligible: Yes
• Full/Part Time: Full-Time
• Regular/Temporary: Unlimited
• Who May Apply: Open to all qualified job seekers
• Date Posted: 12/20/2025
• Closing Date: 01/05/2026
• Hiring Agency/Seniority Unit: Mn Management & Budget / Mn Mgmt & Budget -Confidential
• Division/Unit: Planning & Policy / Planning Director
• Work Shift/Work Hours: Day Shift
• Days of Work: Monday - Friday
• Travel Required: No
• Salary Range: $ $35.69 / hourly; $53,724 - $74,520 / annually
• Classified Status: Classified
• Bargaining Unit/Union: 217 - Confidential/Unrep
• FLSA Status: Nonexempt
• Designated in Connect 700 Program for Applicants with Disabilities: Yes

At the State of Minnesota, employees play a critical role in developing policies, providing essential services, and working to improve the well-being and quality of life for all Minnesotans. The State of Minnesota is committed to equity and inclusion, and invests in employees by providing benefits, support resources, and training and development opportunities.

Minnesota Management and Budget (MMB) is seeking an Executive Assistant to serve as confidential executive assistant to members of the Planning and Policy Division senior leadership team—directly as the assistant to the deputy commissioner, assistant commissioners and as a backup to the commissioner. Responsible for ensuring efficient and effective scheduling, operations and ongoing projects as assigned by the supervisor or members of senior leadership.

Job duties for this position include:

• Provide advanced and confidential administrative assistance to members of the division senior leadership team with focus on supporting the deputy commissioner and assistant commissioners. Work closely with senior leadership to schedule meetings and maintain the schedules to ensure efficient and effective use of time and progress on key projects.
• Support coordination and operations related to meeting and event preparation for division senior leadership.
• Work closely with senior leadership to develop and maintain internal operational effectiveness for the division and support the operations of key projects when needed. Division entities currently include The Children's Cabinet, The Health Cabinet, The Long-Range Planning Team, The Office of Addiction and Recovery and The Office of Inclusion.
• Provide backup support to the commissioner while working collaboratively with the other assistants in the executive office.
• Assist in the production, distribution, and electronic filing of key agency documents, such as Long-Range Planning Issues election Announcements; Office of Inclusion Long-Range Plan etc.

Telework options for this position are dependent on where the employee lives. With approval, employees that live within 50 miles from the primary work location may telework up to 50%. Employees that live 50 miles or more from the primary location and live in Minnesota may telework more than 50% with approval.

To facilitate proper years of service crediting, please ensure that your resume clearly describes your experience in the areas listed and indicates the beginning and ending month and year for each job held. Candidates must clearly demonstrate all the following qualifications on their resume. Resume tips are available here .

• Experience providing administrative support as an executive administrative assistant or in a similar role while interacting with executive officers and senior managers.

Experience must include:

• Ability to exercise discretion and maintain strict confidentiality
• Ability to communicate in a variety of formats to gather and relay information with tact and diplomacy
• Skill in word processing, including Microsoft 365, sufficient to prepare, edit, and finalize emails, memos, reports, and/or other documents and types of written communication that are grammatically correct, in proper format, and free of spelling errors
• Skill in database management and data entry sufficient to develop and maintain databases and calendars for executive officers and senior managers
• Human relation skills to maintain effective working relationships with a wide variety of customers
• Demonstrated respect for diversity and a deep commitment to fostering an inclusive and collaborative work environment

MMB values diverse perspectives and encourages all qualified candidates to apply, even if they do not meet 100% of the preferred qualifications. Your unique skills and background might be just what we need

• Experience working in state, local or county government
• Knowledge of state government and policies, particularly as it pertains to the administration and executive-level coordination and processes
• Experience coordinating travel processes
• Working knowledge of the government data practices act

It is the policy of Minnesota Management and Budget that a successful candidate must pass all required checks prior to employment which may consist of the below checks:

• SEMA4 records check (applies to current and past state employees only)
• Criminal history check
• Reference check
• Social Security and address verification
• Education verification
• Conflict of interest review
• Other legally or internal policy required checks

A criminal history does not automatically disqualify candidates, and each case will be reviewed individually on a case-by-case basis and in alignment with fair and equitable hiring practices.

Minnesota Management & Budget does not participate in E-Verify. Minnesota Management & Budget will not sponsor applicant work visas, including F-1 STEM OPT extensions. All applicants must be legally authorized to work in the United States.

Select "Apply for Job" at the top of this page. If you have questions about applying for jobs, contact the Careers Help Desk at or email For additional information about the application process, go to

To receive consideration as a Connect 700 Program applicant, apply online, email the Job ID#, the Working Title and your valid Proof of Eligibility Certificate by the closing date to Natalie Pham at

MMB may choose to non-competitively interview certain disabled veterans (CDVs). To receive consideration as a CDV under M.S. 43A.111, you must:

• Meet service requirements and have a verified service-connected disability rating of at least 30%
• Provide qualifying documentation verifying the disability
• Meet all minimum qualifications identified in this posting
• Submit all documentation by the closing date to Natalie Pham at

If you have questions about this position, contact Natalie Pham at or

What do Minnesota's State employees have in common?

• A sense of purpose in their work
• Connection with their coworkers and communities
• Opportunities for personal and professional growth

As an employee, you'll have access to one of the most affordable health insurance plans in Minnesota, along with other benefits to help you and your family be well.

• Paid vacation and sick leave
• 12 paid holidays each year
• Low-cost medical, dental, vision, and prescription drug plans
• Fertility care, including IVF
• Diabetes care
• Dental and orthodontic care for adults and children
• 6 weeks paid leave for parents of newborn or newly adopted children
• Pension plan that provides income when you retire (after working at least three years)
• Employer paid life insurance to provide support for your family in the event of death
• Short-term and long-term disability insurance that can provide income if you are unable to work due to illness or injury
• Tax-free expense accounts for health, dental, and dependent care
• Resources that provide support and promote physical, emotional, social, and financial well-being

• Training, classes, and professional development
• Federal Public Service Loan Forgiveness Program (Some positions may qualify for the Public Service Loan Forgiveness Program. For more information, visit the Federal Student Aid website at )

• A voluntary confidential program that helps employees and their families with life challenges that may impact overall health, personal well-being, or job performance
• Common sources of stress can be addressed through the EAP: mental health, relationship challenges (personal and work), grief and loss, finances, and legal issues
• Daily Living/Convenience Services: Chore services, home repair, trip planning, child/elder care

Programs, resources and benefits eligibility varies based on type of employment, agency, funding availability, union/collective bargaining agreement, location, and length of service with the State of Minnesota.

EQUAL OPPORTUNITY EMPLOYERS

Minnesota state agencies are equal opportunity, affirmative action, and veteran-friendly employers. State agencies are committed to creating a workforce that reflects the diversity of the state and strongly encourages persons of color and Indigenous communities, members of the LGBTQIA2S+ community, individuals with disabilities, women, and veterans to apply. The varied experiences and perspectives of employees strengthen the work we do together and our ability to best serve Minnesotans.

All qualified applicants will receive consideration for employment without regard to race, color, creed, religion, national origin, sex (including pregnancy, childbirth, and disabilities related to pregnancy or childbirth), gender identity, gender expression, marital status, familial status, age, sexual orientation, status regarding public assistance, disability, veteran status or activity in a local Human Rights Commission or any other characteristic protected by law.

APPLICANTS WITH DISABILITIES

Minnesota state agencies make reasonable accommodations to their employees and applicants with disabilities. If you have a disability and need assistance in searching or applying for jobs with the State of Minnesota, call the Careers Help Desk at or email and let us know the support you need.