Office Manager/Bookkeeper

Office Manager / Bookkeeper

Position Overview

We are seeking a detail-oriented and organized Office Manager/Bookkeeper to oversee daily office operations while managing our financial recordkeeping and accounting functions. The ideal candidate will balance administrative leadership with strong bookkeeping skills, ensuring both our workplace and financial systems run smoothly and efficiently.

Key Responsibilities

Bookkeeping & Financial Management

• Maintain accurate and up-to-date financial records in accounting software
• Process accounts payable and accounts receivable
• Reconcile bank statements, credit card accounts, and general ledger accounts monthly
• Generate and send customer invoices and follow up on outstanding payments
• Coordinate with payroll service
• Track and categorize business expenses
• Prepare financial reports for management review
• Manage vendor relationships and payment schedules
• Assist with budgeting and financial forecasting
• Prepare documentation for year-end tax preparation and audits
• Monitor cash flow and alert management to potential issues
• Handle sales tax reporting and compliance (if applicable)

General Administrative & Office Operations

• Manage daily office operations and maintain organized filing systems (both physical and digital)
• Coordinate office supply inventory and place orders as needed
• Oversee office equipment maintenance and vendor relationships
• Manage incoming/outgoing mail, packages, and deliveries
• Maintain office policies and procedures documentation

Facility Management

• Ensure office space is clean, organized, and well-maintained
• Coordinate with building management and service providers
• Manage office security protocols and access systems
• Oversee office layout optimization and space planning

Team Support

• Serve as primary point of contact for employee questions and concerns
• Coordinate team meetings, events, and company gatherings
• Manage office calendar and conference room scheduling
• Support onboarding process for new employees
• Handle travel arrangements and expense report processing

Technology & Systems

• Maintain employee contact lists and organizational charts
• Implement and optimize office management systems

Required Qualifications

Experience & Education

• 3-5 years of combined office management and bookkeeping experience
• High school diploma required; Associate's or Bachelor's degree in Accounting, Business Administration, or related field preferred
• Proven experience with accounting software QuickBooks
• Experience in Telecom, IT or other Technical Services is a plus

Skills & Competencies

• Bookkeeping & Accounting: Strong understanding of accounting principles, general ledger, accounts payable/receivable, and financial reconciliation
• Software Proficiency: Expert knowledge of accounting software QuickBooks and Microsoft Office Suite, especially Excel
• Financial Accuracy: Exceptional attention to detail and accuracy in financial recordkeeping
• Organizational Skills: Ability to manage multiple priorities and meet deadlines
• Communication: Strong written and verbal communication skills
• Problem-Solving: Excellent analytical and problem-solving capabilities
• Confidentiality: Ability to handle sensitive financial and employee information with discretion
• Compliance Knowledge: Understanding of basic tax regulations and financial compliance requirements

Personal Attributes

• Self-motivated with ability to work independently
• Flexible and adaptable to changing priorities
• Team player with positive attitude
• Customer service oriented mindset
• Proactive and anticipates needs

Preferred Qualifications

• Bookkeeping certification
• Experience with payroll processing and tax filing
• Knowledge of industry-specific accounting practices
• Experience with HR administrative tasks
• Advanced Excel skills (pivot tables, VLOOKUP, financial formulas)
• Multi-state tax compliance experience
• Project management experience

Working Conditions

• Full-time position: Monday-Friday, 8-5pm. Flexibility allowed for a 4 day workweek if desired.
• Office-based role with occasional remote work flexibility
• Occasional early/late hours for events or meetings
• Light physical activity (lifting up to 25 lbs, standing/walking)

Compensation & Benefits

• Competitive salary based on experience
• Health, dental, and vision insurance

This position will remain open until filled. We thank all applicants for their interest; however, only those selected for an interview will be contacted.

Job Types: Full-time, Permanent

Pay: $20.35-$36.38 per hour

Expected hours: 30 – 40 per week

Benefits:

• Dental care
• Extended health care
• Vision care

Work Location: In person