Accounts Payable Clerk

ABOUT SNOW CAP

Snow Cap is a BC family-owned and operated Canadian company, proud to supply our customers with Fine Baking Ingredients for over 40 years. We are seeking a detail-oriented Accounts Payable Clerk to join our Accounting Team. The ideal candidate will have strong attention to detail, experience processing invoices and payments, and a collaborative approach to supporting accurate and timely accounting operations.

SUMMARY
The Accounts Payable Clerk is responsible for processing vendor invoices, ensuring accurate and timely payments, maintaining vendor accounts, and supporting internal accounting controls. This role works closely with internal departments and provides regular updates on outstanding payables, payment status, and issues requiring attention.

PERKS - Why Join Us?

• Competitive compensation, commensurate with experience.
• Monday - Friday work week (9 AM - 5 PM).
• Full benefits package through Canada Life (medical, dental, vision, extended health, life insurance, LTD).
• Company RRSP Contributions through Canada Life.
• Opportunities for professional development and career growth.
• Staff product discounts.
• A collaborative and supportive work environment.

DUTIES AND RESPONSIBILITIES

Invoice Processing & Payment Management

• Receive, review, code, and process vendor invoices for accuracy and appropriate authorization
• Match invoices to purchase orders and receiving documentation where applicable
• Prepare and assist with weekly payment runs (cheque, EFT, or other approved payment methods)
• Ensure vendor payments are processed in accordance with agreed terms

Vendor Account & Credit Card Management

• Maintain accurate and up-to-date vendor records within the accounting system
• Respond to vendor inquiries regarding invoice status, payments, and discrepancies
• Investigate and resolve invoice discrepancies in collaboration with purchasing, warehouse, and management teams
• Reconcile business credit card accounts, including reviewing statements, matching receipts, and following up on discrepancies
• Maintain professional and effective working relationships with vendors

Reconciliation & Accounting Support

• Reconcile vendor statements and follow up on discrepancies
• Assist with month-end activities related to accounts payable
• Ensure compliance with internal controls, accounting policies, and audit requirements
• Maintain organized and complete documentation to support audits and financial reporting

Reporting & Collaboration

• Provide regular updates on outstanding payables, payment status, and issues requiring attention
• Support internal and external audits by providing requested documentation and explanations
• Work collaboratively with the Accounting Team, Purchasers, and other departments to ensure accurate financial records

SKILLS AND QUALIFICATIONS

• Minimum of 3 years of experience in an accounts payable or similar accounting role
• Proficiency in Microsoft Office, particularly Excel
• Experience with ERP or accounting systems (e.g., Sage, SAP) is an asset
• Strong attention to detail and accuracy
• Excellent organizational and time management skills
• Strong communication and interpersonal abilities
• Ability to manage multiple priorities and meet deadlines
• Post-secondary education in accounting, finance, or a related field is an asset

Other titles for this role: Accounts Payable Clerk, AP Clerk, Accounting Assistant

Job Types: Full-time, Permanent

Pay: $27.00-$30.00 per hour

Expected hours: 40 per week

Benefits:

• Casual dress
• Company events
• Dental care
• Disability insurance
• Employee assistance program
• Extended health care
• Life insurance
• On-site parking
• Tuition reimbursement
• Vision care

Experience:

• Accounts Payable: 3 years (required)

Work Location: In person