Project Manager

Who we are at VML, you won't just do the best work of your career. You'll leave your mark on some of the top brands in Canada. With more than 400 employees across our Montreal, Toronto, Vancouver offices, and another 28,000 in our 150+ offices in 60-plus markets around the world, VML is here to deliver unparalleled global, and local, brand experience (BX), customer experience (CX) and retail commerce (CO) creative solutions for clients – all powered by deep data, marketing technology, and platform prowess.

Who we are looking for:

The VML Performance Marketing team is seeking a savvy Project Manager who can plan and direct a variety of requests and projects from start to finish. This person will manage the website maintenance requests from client and various fast-paced projects on a busy automotive account. The work requires coordination of internal and external resources, timeline creation and updates and constant communication and teamwork. In addition, the Project Manager promotes and ensures that project management standards such as tools, milestones and approvals are utilized and followed. An effective problem-solver on a day-to-day basis, the Project Manager must be adept at anticipating problems and recognizing opportunities in a fast-paced environment.

What you'll do:

• Plan | Understand the strategy and ideas for a project to facilitate the organization of those concepts into a clear framework throughout the project life cycle. Develop clear and detailed project timelines, dependencies, milestones and tasks for concurrent projects. Ensure requirements are synchronized within capabilities for given resources and roles are defined for each stakeholder. Translate and communicate data into actionable items.

• Manage | Monitor the day-to-day maintenance of the website and the management of small projects from initiation through implementation and deployment. Consistently demonstrate active problem resolution in order to ensure smooth project process and resolve schedule conflicts. Lead effective client calls and internal meetings complete with agendas and documented next steps/key decisions. Ensure change orders are completed for unapproved work. Manage all project financials. Uphold quality control standards and process both for project management and for those set within the agency.

• Partner | Collaborate with discipline leads, account and project management to support development of scope of work based on functional and business requirements. Actively engage the Account Team regarding deliverables and timing expectations to support a balanced workload for the agency. Communicate status of project to the team and client on a regular basis. Ensure alignment for internal and external stakeholders. Provide leadership to the account team in a matrix environment including conflict resolution and problem solving.

Who you are:

• Leader | Influences without authority and fosters an environment of shared accountability. Drives projects from ambiguity to clarity. "In it together" mindset.

• Builder | Navigates strong collaboration between people, processes and systems.

• Detail Oriented | Sharp attention to detail and a drive for perfection.

• Communicator | Able to communicate succinctly with a large range of positions, people, personalities and roles both internal and external.

What you'll need:

• Minimum 1 year project management experience or project coordination preferably in an agency environment.

• Experience with web projects and preferably experience managing projects for a website built in a CMS (EPiServer, Drupal, WordPress, …)

• Must have strong leadership skills with the ability to lead project team members, demonstrating strong interpersonal skills; manage multiple projects simultaneously.

• Capacity to understand dynamics of multi-discipline teams and resolve team-related issues that could impact deliverables.

• Ability to prioritize and manage multiple concurrent tasks/projects in a fast-paced, deadline-driven environment and deliver quality results.

• Experience using a project management tool or system to schedule deliverables, tasks, etc. (Smartsheet, Jira, Confluence)

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we've adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers.

VML is a WPP Agency. For more information, please visit our website, and follow VML on our social channels via Instagram, LinkedIn, and X.

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