Office Services Assistant

About Us
tms unites technology, marketing, and sourcing to drive transformational change for the world's leading brands. With 1,200+ employees across 26 countries, we offer an impressive range of solutions – from inspiration and innovation to category management and delivery.

Operating as a creative agency, a strategic consultancy, a sourcing business, and a technology provider, we engage with over 110 million customers every single day for our clients, including McDonald's, T-Mobile, O2, Starbucks, and adidas.

Most importantly, we're a place where you can achieve great things, and be recognized as the best.

To learn more about who we are and what we work on, check out:

• How we harness the Power of And:
• Our latest and greatest work:
• What makes our people and culture unique:

What Matters The Most
Breakthrough, business-driving ideas come from extraordinary people with the freedom to be their most authentic selves at work. Authenticity and diversity are critical elements of our business. They can only be realized when we create access and equity for all. We foster a culture of inclusion and belonging and aspire to be ever-evolving.

tms is a place where brilliant people are better together. If you want your ideas to be heard and to contribute to a culture of inclusion and authenticity, bring us your voice Visit us at

WHY WE THINK YOU WILL LOVE THIS ROLE
The
Office Services Assistant
provides essential administrative and operational support to ensure the smooth and professional daily functioning of the corporate headquarters. This role serves as the first point of contact for visitors and staff, manages front desk operations, and assists with a variety of office services activities. The ideal candidate demonstrates professionalism, reliability, and strong organizational skills while delivering a high level of customer service to both internal and external stakeholders.

What You Will Bring To The Organization
Essential Duties and Responsibilities:
Reception and Front Desk Operations

• Greet and assist guests, clients, and vendors in a professional and courteous manner.
• Answer, screen, and route incoming emails and messages promptly and accurately.
• Maintain a clean, organized, and welcoming reception area in alignment with corporate standards.
• Coordinate visitor access, security badges, and parking arrangements.
• Schedule conference rooms and assist with meeting setup and logistics.

Office and Administrative Support

• Manage incoming and outgoing mail, packages, and courier deliveries.
• Maintain inventory of office and breakroom supplies; restock and place orders as needed.
• Assist with document handling, including scanning, copying, and filing.
• Coordinate facility service requests and communicate maintenance needs to the Office Services Manager.
• Support company meetings and events, including catering coordination and room preparation.
• Provide general administrative support to the Corporate Services department and other teams as needed.

Operational Coordination

• Collaborate with HR, IT, and Facilities teams to support employee onboarding and office logistics.
• Maintain confidentiality and discretion when handling sensitive information.
• Ensure adherence to company policies, safety guidelines, and operational procedures.
• Identify opportunities for improving efficiency and enhancing workplace experience.

Starting salary between
$50K -60K

Qualifications
SKILLS AND EXPERIENCE WE WOULD LIKE YOU TO HAVE

• 2–4 years of experience in a receptionist, administrative, or office support role, preferably in a corporate environment.
• Strong communication and interpersonal skills with a professional and customer-focused demeanor.
• Excellent organizational skills and attention to detail.
• Proficiency in Microsoft Office Suite (Word, Excel, Outlook, Teams).
• Ability to manage multiple priorities while maintaining accuracy and composure in a fast-paced setting.
• Demonstrated reliability, initiative, and a collaborative team Environment

Please note:
This position is based on-site at the company's corporate headquarters and requires regular interaction with employees, executives, clients, and visitors. Occasional lifting of office supplies (up to 25 lbs) may be required. Standard business hours apply, with occasional flexibility for special projects or corporate events.

TOTAL REWARDS
Benefits
Our total rewards philosophy integrates programs for compensation, benefits, recognition, learning and development, corporate culture, corporate citizenship and work-life balance. While individual program components may differ by country, some things remain constant:

• Our commitment to rewarding results
• Opportunities to work with talented and driven individuals at every level of our company who respect each other, treat each other fairly and hold one another accountable for our customers'—and our company's—success

There's more
...

• Generous medical, dental, vision and other great benefits
• Paid parental and medical leave programs
• 401(k) with a company match component and profit sharing
• 15 days of paid time off plus company holidays
• Hybrid work model
• Tuition reimbursement and student loan repayment assistance
• Inclusive employee resource groups

EQUAL OPPORTUNITY EMPLOYER
We are an equal opportunity employer, and we value diversity at our company. We do not discriminate on the basis of race, religion, color, national origin, sex, gender, gender expression, sexual orientation, age, marital status, veteran status, or disability status. We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform essential job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

RECRUITING AGENCIES
tms does not accept agency resumes submitted by third-party vendors unless a valid agreement has been signed and the tms Talent Acquisition Team has granted authorization for submissions for a specified position. Please do not submit or forward resumes to our site, tms employees, or any other company location. tms is not responsible for any fees related to unsolicited resumes.