Office Manager

Job Overview
We are seeking a dynamic and organized Office Manager / Bookkeeper to join our team This vital role combines administrative excellence with financial oversight in a Construction setting, ensuring our office runs smoothly while maintaining accurate financial records. As the backbone of our daily operations, you will manage office functions, oversee bookkeeping processes, coordinate vendor relationships, and support team members with their administrative needs. Your energetic approach and attention to detail will help foster a productive, welcoming environment where everyone can thrive. This paid position offers an exciting opportunity to develop your skills in office management, human resources, and financial administration within a collaborative setting.

Duties

• Oversee daily office operations, including front desk duties, multi-line phone systems, and calendar management to ensure seamless communication and scheduling.
• Manage vendor relationships by coordinating AR/AP, imputing contracts, and ensuring compliance.
• Handle bookkeeping responsibilities using QuickBooks, AIA, or similar accounting software to process invoices, track expenses, and maintain accurate financial records.
• Support payroll processing and human resources functions such as employee onboarding, training & development, and maintaining personnel files.
• Assist with event planning and coordination for meetings, staff events, or community outreach initiatives.
• Supervise administrative staff or team members when applicable, providing guidance and support to promote efficiency.
• Maintain organized filing systems—both digital and physical—and ensure compliance with record-keeping standards.
• Manage budgeting activities by monitoring expenses and preparing reports to support financial planning.

Requirements

• Proven experience in office management or administrative roles within a professional environment.
• Strong bookkeeping skills with proficiency in QuickBooks or comparable accounting software.
• Demonstrated supervisory experience with the ability to lead and motivate team members effectively.
• Excellent communication skills—both verbal and written—and professional phone etiquette.
• Exceptional organizational skills with the ability to prioritize tasks efficiently in a fast-paced setting.
• Experience with calendar management, scheduling appointments, and coordinating events or meetings.
• Knowledge of human resources processes including onboarding, payroll, and employee relations is highly desirable.
• Familiarity with vendor management practices and budget oversight.
• Ability to handle clerical tasks such as filing, data entry, and managing multi-line phone systems confidently. Join us in this engaging role where your organizational talents will make a real impact We value energetic professionals eager to contribute their skills in office management, bookkeeping, and team support—helping us create an efficient workspace that empowers everyone to succeed.

Job Type: Full-time

Pay: $48, $58,382.55 per year

Benefits:

• Paid time off

Work Location: In person