Administrative Assistant

Overview
We are seeking a highly organized and detail-oriented Administrative Assistant to join our team. This role is essential in ensuring the smooth operation of our office and providing exceptional support to our staff and clients. The ideal candidate will possess strong computer skills, excellent communication abilities, and a proactive approach to problem-solving. If you thrive in a fast-paced environment and enjoy multitasking, we want to hear from you

Duties

• Manage front desk operations, including greeting visitors and handling inquiries with professionalism.
• Operate multi-line phone systems to ensure effective communication within the office.
• Provide customer support through various channels, maintaining high standards of phone etiquette.
• Perform data entry tasks accurately and efficiently, ensuring all information is up-to-date.
• Assist with filing, organizing documents, and maintaining an orderly office environment.
• Utilize Microsoft Office and Google Workspace for document creation, scheduling, and correspondence.
• Support calendar management for team members, coordinating appointments and meetings.
• Conduct bookkeeping tasks as needed, including invoicing and tracking expenses.
• Proofread documents for accuracy and clarity before distribution.
• Collaborate with other departments to streamline office management processes.
• Assisting in Marketing and Advertising by creating posts, flyers, videos, reels, and content

Requirements

• Previous administrative experience is required
• Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace.
• Strong typing skills with attention to detail for data entry tasks.
• Excellent organizational skills with the ability to manage multiple tasks simultaneously.
• Bilingual (Spanish) candidates are encouraged to apply; proficiency in another language is a valuable asset.
• Familiarity with multi-line phone systems and front desk operations is preferred.
• Strong customer service orientation with the ability to handle inquiries professionally.
• Effective time management skills to prioritize tasks efficiently.
• Experience in clerical duties such as filing, proofreading, and administrative support is essential.
• Knowledge of bookkeeping principles is advantageous but not mandatory.

Join our team as an Administrative Assistant where your contributions will be valued, and your professional growth will be supported

Job Type: Part-time

Pay: $ $20.00 per hour

Work Location: In person