Payroll Specialist

Job Description

Position Title: Payroll Specialist
Reports to (Position Title): Controller
Location: Atlanta, GA

Position Summary

The Payroll Specialist is responsible for the accurate and timely processing of payroll for CSM America's e workforce, ensuring compliance with federal, state, and local labor laws, union requirements, and company policies. This role plays a key part in maintaining data integrity within the HRIS and payroll systems, managing payroll reconciliations, resolving discrepancies, and supporting employees and managers with payroll-related inquiries. The Payroll Specialist works closely with HR and Finance to ensure payroll accuracy, compliance, and confidentiality across all job sites and contracts.

Duties & Responsibilities

• Process weekly payroll for all hourly and salaried employees across multiple job sites using ADP Workforce Now.
• Review and verify timecards, schedules, and job cost allocations for accuracy prior to payroll submission.
• Ensure accurate calculation of wages, overtime, shift differentials, bonuses, and other special pay.
• Review payroll reports for discrepancies; identify and resolve errors before final approval.
• Process and maintain employee deductions, garnishments, union dues, benefits, and tax withholdings.
• Reconcile payroll prior to transmission and validate all changes to employee records.
• Maintain accurate payroll records and support the Controller with payroll journal entries and monthly reconciliations.
• Assist in quarterly and year-end payroll processes, including W-2 and 1099 reporting.
• Ensure compliance with all federal, state, and local payroll, wage, and hour laws.
• Partner with HR on new hire setup, terminations, and pay changes to ensure data integrity between HRIS and payroll systems.
• Respond to employee inquiries related to pay, time, and deductions in a timely and professional manner.
• Coordinate with Finance and HR on audits, benefit reconciliations, and payroll funding.
• Maintain confidentiality of all employee and company payroll data.
• Perform additional duties as assigned by management.

Qualifications

Education:

• Associate or Bachelor's degree in Accounting, Business Administration, or related field preferred.
• Equivalent combination of education and payroll experience will be considered.

Experience:

• 3–5 years of hands-on payroll experience in a multi-state environment.
• Experience with ADP Workforce Now required.
• Familiarity with union payroll processing and airport or facilities contracts preferred.
• Strong understanding of FLSA, wage and hour laws, and payroll tax regulations.

Skills:

• High attention to detail and accuracy in numerical data entry.
• Excellent organizational, time management, and problem-solving skills.
• Ability to work under tight deadlines and handle sensitive information with professionalism.
• Strong interpersonal and communication skills for employee and management interaction.
• Proficient in Microsoft Excel and payroll reporting tools.
• Demonstrated ability to maintain confidentiality and data integrity.

Physical Demands/Work Environment

• Work is primarily performed in an office environment.
• Prolonged periods of sitting and computer use.
• Occasional walking, standing, and lifting up to 20 pounds.
• May occasionally interact with field management teams at job sites.
• Reasonable accommodations may be made to enable individuals with disabilities to perform essential job functions.