Procurement Specialist

Driving efficiency, compliance, and collaboration.

Procurement Specialist

About the role

Are you a proponent of keeping our vendor data clean? You will play a critical role in managing the sourcing and purchasing of goods and services to support our business operations on a national level. We're on the lookout for an Procurement Specialist who will be responsible for ensuring cost-effective procurement strategies, maintaining supplier relationships, and driving compliance with company policies and industry standards. You will collaborate closely with internal stakeholders to understand requirements, negotiate contracts, and optimize supply chain efficiency. Based in our Irvine office you'll be mitigating legal risks and protecting the company's interests.

What you'll be doing

As part of the procurement team, you'll manage end-to-end procurement processes to ensure timely, compliant, and cost-effective acquisition or goods and services. At all levels, colleagues will rely on your attention to detail to enhance processes and efficiencies in day-to-day operations. It's a role with a lot of variety, and day-to-day, you'll mainly be involved with: 

• Actively   participating   in   all   procure   to   pay   activities, including requisition review, purchase order creation, invoice resolution, and vendor onboarding coordination and management.
• Preparing, entering and processing purchase orders for materials, equipment, and services in accordance with established policies and project requirements.
• Partnering with internal stakeholders – including Project Management, Accounting, and Legal – to ensure accurate scopes of work, complaint purchasing activities, and timely PO execution.
• Monitoring and maintaining vendor compliance, including certificates of insurance, safety requirements, and vendor portals updates.
• Preparing administrative, contract, and supporting documentation.
• Participating in regularly scheduled calls with vendors, Accounting, and Project teams to ensure alignment on material needs, delivery timing, budget considerations, and outstanding issues.
• Investigating and resolving problems associated with processing of invoices and purchase orders, including discrepancies, delays, and vendor inquiries.
• Receiving, researching, and resolving a variety of routine internal and external inquiries concerning