executive assistant

Posting Details

Working Title

EXECUTIVE ASSISTANT

Position Number

00033A

Department

HONORS COLLEGE

Location

Norfolk, VA

Type of Position

Classified

Type of Job

Full Time

EEO Category

F Administrative Support (Clerical & Sales)

Job Description

The incumbent in this position will serve as the Executive Assistant to the Dean of the Honors College. The duties include running the Honors College office in an efficient manner, supporting the dean, maintaining data bases, supervising student workers, disseminating information to various university and community agencies, dealing with the complex problems arising from interacting with over 700 students, and the campus, and the public. The incumbent will also be responsible for assisting with the departmental budget.

Type of Recruitment

Knowledge, skills and abilities

Considerable knowledge of effective customer service and problem resolution techniques.
Working knowledge of information systems and other PC-related software used to prepare correspondence, produce reports and manipulate data.
Working knowledge of accounting or bookkeeping principles, policies and procedures.
Demonstrated outstanding organizational and time management skills.
Demonstrated effective oral and written communication skills.
Demonstrated proofreading skills to include the ability to use proper grammar, spelling and punctuation.
Demonstrated outstanding ability to work in a fast-paced environment in a highly professional manner with a diverse group of faculty, staff, academic administrators and visitors.
Demonstrated ability to resolve and interpret complex issues and/or policies and prioritize tasks independently.
Demonstrated ability to work on multiple projects simultaneously with minimum supervision.
Demonstrated ability to understand, interpret and explain policies and procedures and to exercise sound judgment in dealing with people, information and problems.
Demonstrated ability to pay close attention to detail.
Demonstrated ability to work with a budget.

Special licenses, registration or certification

None

Education or training

None

Level and type of experience

Considerable experience in an administrative support role to include maintaining records and monitoring budgets.

Additional Considerations (supplemental knowledge, skills, abilities, education, experience, licensure, certification)

Familiar with Banner modules. Considerable administrative experience working in an academic environment. Some supervisory experience or the ability to lead and direct the work of others.

Conditions of Employment

None

Annual Salary/Hourly Rate

Salary commensurate with education and experience

Posting Detail Information

Job Requisition Number

S03130

Job Open To

General Public

Open Date

11/17/2025

Close Date

12/01/2025

Open Until Filled

No

Special Instructions Summary

N/A

Criminal Background Check

The final candidate is required to complete a criminal history check.

College Home Page

Department Home Page

Equity Statement

It is the policy of Old Dominion University to provide equal employment, educational and social opportunities for all persons, without regard to race (or traits historically associated with race including hair texture, hair type, and protective hairstyles such as braids, locks, and twists), color, religion, sex or gender (including pregnancy, childbirth, or related medical conditions), national origin, gender identity or expression, age, veteran status, disability, political affiliation, sexual orientation or genetic information. Individuals from minoritized communities, women, veterans and individuals with disabilities are encouraged to apply.

Reasonable Accommodation Request

If you are an individual with a disability and require reasonable accommodation, please contact the Division of Talent Management and Culture at

Alternative Hiring Process

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process.

To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter.

To request an AHP Letter, use this link: or call DARS at , or DBVI at

Pay Transparency Nondiscrimination Provision

The contractor will not discharge or in any other manner discriminate against employees or applicants because they have inquired about, discussed, or disclosed their own pay or the pay of another employee or applicant. However, employees who have access to the compensation information of other employees or applicants as a part of their essential job functions cannot disclose the pay of other employees or applicants to individuals who do not otherwise have access to compensation information, unless the disclosure is (a) in response to a formal complaint or charge, (b) in furtherance of an investigation, proceeding, hearing, or action, including an investigation conducted by the employer, or consistent with contractor's legal duty to furnish information.

Required fields are indicated with an asterisk (*).

Required Documents

• Resume

• Cover Letter/Letter of Application

• Contact Information for Professional References

Optional Documents

• Yellow Layoff Form

• Blue Layoff Card

• AHP Letter