Sr. Administrative/Finance Coordinator

As part of the School of Drama's Business Office, this position works closely with the Business Manager and Associate Head, Operations. Responsible for providing advanced administrative support for the Business Manager and the SoD at-large. Provides assistance across the School, requires advanced administrative skills and in-depth knowledge of department practices, policies, procedures and programs. This includes reviewing and processing invoices and frequent interactions with vendors, serving as a primary purchaser for the school and coordinating and scheduling travel for faculty and guests. May produce or deposit checks, generate and distribute accounting reports, process payments, assist in reconciling purchases or assist business manager in a department or division by monitoring the expenditures and processing of transactions. Supports and facilitates student worker hiring. The Senior Administrative / Finance Coordinator will also provide general office support as needed: purchasing supplies, processing expense reports, and handling general inquiries to the Business Office. Solves problems that do not need to be referred to supervisor.

Your core responsibilities will include:

• Within the department, coordinates and reconciles budget expenditures; reviews and processes purchase orders; determines proper Oracle information to be charged; reviews, monitors and analyzes monthly financial statements or expense reports; processes journal entries, reimbursements, authorizing payments of invoices; makes deposits, etc.
• Arranges travel for faculty and guest lecturers/artists to the school.
• Advises others in resolving vendor and/or department questions, concerns and issues.
• Handles special or difficult transactions, including special requests for payments, foreign wire transfers, cutting of checks, check cancellations and reissues; creation and distribution of accounting reports, etc.
• Facilitates and organizes student worker hiring.
• Performs miscellaneous office duties such as answering telephones, making copies, record-keeping, opening and date stamping mail, stuffing envelopes, collating and organizing materials and booking travel for staff and guests.
• Works with other support staff and work-study employees. Is responsible for ensuring that all work is performed accurately and in a timely fashion. Checks on progress and approves finished work. Trains new or temporary employees in office systems and processes.
• Directly handles difficult issues. Also directs other departmental staff concerning proper procedures or