Office Manager

Employment Status: Full time

FLSA Status: Exempt

Work Schedule: Monday - Friday 8 am to 4:30 pm - Some evenings and weekends will be necessary

Reports to: Pastor

Benefits:

Paid Holidays/Holy Days

403(b) Retirement

401(a) Pension Plan

Medical, Dental, Vision

Employee Assistant Program

Short-term / Long-term Disability

Summary:

The Office Manager oversees the daily administrative operations of the parish office, ensuring that the office functions efficiently, staff and ministry teams are well-supported, and communication flows effectively across the parish. This role manages administrative staff and volunteers, maintains office systems, coordinates facilities needs, and upholds a warm, service-oriented environment.

Administrative Leadership & Coordination

• Oversee day-to-day office operations, ensuring a welcoming and professional environment.
• Supervise staff and volunteers; coordinate scheduling and task assignments.
• Maintain office policies, procedures, and administrative systems.
• Serve as the main point of contact for internal and external inquiries.

Communication & Support

• Manage incoming calls, emails, mail distribution, and general office correspondence.
• Ensure timely communication of announcements, calendars, and updates to staff and ministry leaders.
• Support pastoral and ministry teams with administrative tasks, meeting coordination, and documentation.
• Assist with preparing materials for board, committee, and ministry meetings.

Facilities & Vendor Management

• Coordinate building access, office equipment maintenance, supplies, and vendor relationships.
• Oversee scheduling for shared spaces, conference rooms, and common areas.
• Work with facilities teams to support event setup, safety protocols, and general building upkeep.

Recordkeeping & Information Management

• Ensure records and databases are maintained accurately, including membership or participant records as appropriate.
• Oversee document retention, confidentiality practices, and compliance with organizational policies.
• Assist HR with onboarding logistics, timesheet collection, and administrative HR support.

Financial & Administrative Support

• Support basic bookkeeping tasks such as invoice processing or expense reports.
• Manage office budget tracking, supply purchases, and vendor invoicing.
• Help coordinate large organizational events, trainings, and special projects.

Requirements:

QUALIFICATIONS:

• High school diploma or equivalent; bachelor's degree preferred
• Experience with managing front office operations required
• Experience supervising others required

KNOWLEDGE, SKILLS, AND ABILITIES:

• Knowledge of the basic teachings of the Catholic Church
• Ability to work independently
• Ability to work well with others
• Ability to work in a fast-paced environment
• Skill in handling multiple tasks simultaneously
• Skill in organizing and relating information in an understandable format
• Skill in critical thinking and planning
• Skill in job appropriate technology
• Skill in handling money and purchases

WORKING CONDITIONS:

• Required to work some nights and weekends
• Required to manage high to moderate levels of stress