Administrative Assistant

Provide assistance to supervisors in the administration of departmental programs or activities. Direct daily office operations pertaining to departmental programs and procedures. Relieve supervisors of routine and some non-routine administrative duties. Exercise independent judgment in resolving issues or concerns related to departmental policies and procedures.

Essential Functions:

Research, collect, and interpret data for the purpose of providing information to others, developing programs, making recommendations, and preparing materials. Evaluate programs, provide input in the decision-making process and administers new policies and programs.

Maintain highly confidential personnel files and payroll records. Track available positions, compiles information for job descriptions, new job openings and employee searches. Interpret policies/procedures and transmit decisions and directives for the benefit of support staff, faculty and student assistants.

Maintain calendars, organize meetings, coordinate special events and travel arrangements and compose correspondence. Update and manage computer database and file systems. Utilize software packages and computer applications to create spreadsheets and documents for the completion of projects.

Monitor budgets, establish start-up accounting procedures, and manage or close out special accounts for the department. Research products, vendors, and prices to properly appropriate funds for the purchase of equipment and supplies.

Coordinate public relations activities for the purpose of responding to inquiries and complaints, furnishing information to the public and providing explanations. Act as a liaison between the department and the university community.

Assign, train, supervise and review the work of designated clerical support personnel and student assistants.

This position will also work on an as needed basis with college departments and schools that are experiencing a heavy workload and need help meeting deadlines.

Role Summary/Purpose:

Under general supervision, using independent judgment, provide administrative and office support for both shared governance bodies of The University of Akron – Faculty Senate and University Council. Shared governance plays a vital role at The University of Akron, ensuring faculty, staff and students participate in decision-making and developing policies that affect the institution. The role includes planning, implementing, overseeing, and carrying out complex office administrative responsibilities in a fast paced and highly confidential environment, overseeing operations in an efficient and transparent manner.

Key Responsibilities:

• Providing overall administrative and office support for shared governance bodies of Faculty Senate and University Council includes, but is not limited to:
• Preparing proper documentation and ensuring those documents are in place (e.g., meeting minutes, agendas, memos, forms, academic/curriculum materials)
• Maintaining and updating rosters, as well as all standing committees and ad-hoc committees
• Attending monthly meetings and assisting with planning logistics and helping at the meetings with technology, minute taking or other functions as needed
• Attending Executive Committee meetings
• Managing Microsoft Teams for each shared governance body and their respective committees
• Understanding of Robert's Rules of Order
• Maintaining and proactively working ahead of the calendar for each body to guarantee timely and efficient operations
• Helping manage communication, which can include sending out agendas and minutes, meeting notices, reminders to committee members, and messages on behalf of shared governance leaders
• Other duties as may be assigned

Additional Position Information:

Education: Requires 18 months of education or training beyond high school.

Experience:

Requires a minimum of 2 years experience in office/clerical procedures. Ability to coordinate programs, work in a fast-paced environment, and utilize new technology required. Advanced computer skills including word processing, spreadsheet, and database software packages required. Strong interpersonal, problem-solving, and research skills required.

Leadership:

May provide functional guidance over nonexempt staff including general scheduling, assigning tasks and monitoring work activities.

Physical Requirements:

Job is physically comfortable; individual is normally seated and has discretion about walking, standing, etc. May occasionally lift very lightweight objects. Will be responsible for setting rooms for large meetings.

Working Conditions:

No major sources of working conditions discomfort, standard working environment with possible minor inconveniences due to occasional noise, crowded working conditions, minor heating/cooling or ventilation problems, and/or up to 40% use of PC terminal.

Application Instructions: In order to be considered for this position, please complete the online application and attach your resume.

Compensation: The compensation for this position is commensurate with experience. This is a Union position with a salary Grade of SBU-109. Salary determination is subject to the SBU Collective Bargaining Agreement.

Application Deadline: Review of applicants will begin on January 2, 2026

FLSA Status (exempt/nonexempt):

United States of America (Non-Exempt)

Union Affiliation (if applicable):

Staff Bargaining Unit

For assistance with your application or attachments, please contact the Human Resources representative listed:

Natasha Kuzmina

Email:

Background Check Statement

The University of Akron is committed to providing a safe environment for all students and employees. The University endeavors to protect the health, welfare and safety of all students, employees and visitors on our campus. As such, all offers of employment with The University of Akron are contingent upon verification of credentials, and satisfactory completion of a criminal background check. Some positions may require additional credit investigation and a pre-employment driving record search.

Non-Discrimination Statement

The University of Akron is an Equal Education and Employment Institution. View our

Non-Discrimination Statement

for more information. Equal Opportunity Employer, including disability/veterans.

State of Residence Statement

It is the expectation of the University of Akron that all work performed as an employee of the University will be performed in Ohio.

All About UA

The University of Akron empowers our people to flourish by delivering an applied and community-connected educational experience and cultivating research excellence. Leveraging our passion and expertise, we create innovative academic opportunities, support the well-being of our students and employees, and prioritize community embeddedness and engagement to impact lives through transformative experience. Through this focus, UA aspires to be the leader in community-focused higher education.

The University of Akron is a lifelong learning partner, recognizing and valuing diverse learning experiences and combining traditional classroom experiences with innovative and robust approaches.

As Zips, we prioritize the well-being of our students and employees, cultivate a culture and community where all can flourish, and act as responsible stewards of our resources and infrastructure by leveraging data to differentiate our processes and systems.

We leverage our urban campus as a responsive and reliable partner to identify and meet the needs of the region. We intentionally contribute to economic and workforce development and civic life through research, innovation and engagement to provide community-embedded experiential learning opportunities that will enhance the UA experience for all students.

We welcome candidates who are passionate about shaping and inspiring the next generation of thinkers, experts, artists and leaders.

For more information about The University of Akron or the Akron community please visit our

About UA

page.

Benefits

The University of Akron offers a competitive total compensation package comprised of a competitive salary and comprehensive benefits for eligible employees including medical, dental, vision, short and long-term disability, life insurance, and paid leave of absences including time off for illness, vacation, and maternity or paternity leave. In addition, eligible employees and their dependents are provided tuition remission. All staff and eligible non-bargaining unit faculty have the option to request a Flexible Work Arrangement (FWA). The University of Akron participates in state retirement systems and offers alternative retirement options with competitive employer contributions. Optional investment opportunities are available including deferred compensation programs (403(b) and 457(b)). Please visit our

benefits home page

for more information.