Scheduling Coordinator

Scheduling Coordinator

Las Colinas - Irving, TX (Hybrid – 3 days in office)

Full-Time | Exempt (Salaried)

Start Your Healthcare Career with Purpose

Are you looking to kickstart your healthcare career while making a real difference in people's lives? Join Caregiver as a Scheduling Coordinator and help ensure individuals with intellectual and developmental disabilities (IDD) receive the care and support they deserve. You'll be part of a compassionate, mission-driven team that values collaboration, growth, and making every day count.

About the Role

In this role, you'll be the organizational heartbeat behind our care operations—building and managing staff schedules that keep our services running smoothly. You'll coordinate between nurses, direct support professionals, and program managers to make sure every shift is covered and every client receives quality, person-centered care. This is a great opportunity for someone early in their healthcare career who loves problem-solving, teamwork, and helping others thrive in a dynamic environment.

What You'll Do

• Create and maintain daily, weekly, and monthly staff schedules across group homes and service sites
• Coordinate medical, therapy, and behavioral health appointments
• Communicate clearly with staff, families, and transportation teams to keep everyone on track
• Adjust schedules quickly when last-minute changes arise
• Support program managers in building person-centered schedules that meet client needs
• Use electronic scheduling systems and EHR software to manage data accurately
• Assist with audits, reporting, and quality assurance to keep services compliant

What You Bring

• Bachelor's degree (Healthcare Administration, Human Services, or related field a plus)
• 2-5 years of experience in scheduling, administrative support, or care coordination (internships and practicum experience count)
• Excellent communication and organization skills
• Comfortable with Microsoft Office and willing to learn new software
• Understanding of confidentiality and HIPAA standards
• Experience in IDD services, behavioral health, or human services
• Familiarity with Medicaid documentation or electronic health records (e.g., Therap, Foothold AWARDS)

Why You'll Love It Here

• Purpose-driven work: Every schedule you build helps someone receive the care they need
• Hands-on learning: Build real-world healthcare operations experience with mentorship and training
• Growth opportunities: Clear pathways to roles in care coordination, operations, or management. Be a part of tomorrow's company leadership by gaining exposure and consideration for the Operations Management Training program
• Collaborative team: Work with leaders who care about your development and success
• Flexible hybrid setup: Work in our Las Colinas (Irving, Texas) office 3+ days a week with the flexibility to manage your schedule.

Work Environment

• Hybrid schedule: minimum 3 days in-office (Irving, TX)
• Occasional travel (up to 10%) to local residential or day program sites
• Participate in an on-call rotation for after-hours scheduling support

What You Need to Know

• This position involves frequent walking, standing, sitting for extended periods of time, hearing and talking. This position involves extended periods of computer use and manual dexterity for using keyboard, mouse, and other office equipment. May involve moving or lifting items under 10 pounds.

Ready to launch your healthcare career and make a meaningful impact?

Apply today and join a team where compassion meets coordination