Contract & Closing Coordinator

Company Overview

Homes of America, LLC ("HOA"), which was formed in 2020, is a nationwide owner and operator of manufactured housing communities. The firm is focused on acquiring, improving, and operating manufactured housing communities in primary, secondary, and tertiary markets across the United States. Our leadership team has decades of experience acquiring, improving, and operating businesses and assets across a myriad of industries and asset classes. Homes of America is well on its way to becoming the country's premier owner and operator of manufactured housing communities with one of the industry's largest and most diverse portfolios. To date, HOA has invested in and currently manages approximately 15,500 home sites across 155 communities and 19 states.

Position Overview

The Contract & Closing Coordinator will own the end‑to‑end deal pipeline—from contract creation through close and a flawless move‑in. This position will play a key role in setting up, operating and managing all communities within an assigned portfolio cluster. This is a numbers‑heavy, detail‑critical role that sits at the intersection of sales support, contract administration, and property management. You'll partner daily with sales teams, community managers, financial operations, and accounting to keep a large volume of transactions moving accurately and on time.

Key Responsibilities

· Own the pipeline: Track, prioritize, and advance a high volume of home sales from offer to funding to move‑in; flag risks and remove blockers to hit close dates.

· Build & finalize contract packages: Prepare, QA, and route agreements and addenda for e‑signature; confirm all initials, signatures, disclosures, and supporting docs are accurate and complete.

· Closing coordination: Schedule and confirm closing milestones; coordinate with buyers, sales reps, lenders/finance partners, and community teams; confirm funds received and requirements met.

· Financial accuracy: Calculate and verify purchase prices, prorations, fees, taxes, and incentives; reconcile deposits and balances with accounting; resolve discrepancies quickly.

· System entry & compliance: Enter and maintain accurate records in the property management system; ensure data integrity through move‑in; uphold company policies and applicable housing/lease standards.

· Reporting & dashboards: Maintain daily/weekly Excel reports and dashboards on pipeline status, close dates, and aging; deliver clean, executive‑ready updates.

· Continuous improvement: Propose process and template improvements to reduce cycle time and errors in a fast‑paced, high‑pressure environment.

Qualifications

Education & Experience

· Degree in Business, Accounting, or equivalent experience.

· Experience in property management (manufactured housing a plus) and/or real estate transactions (lease/sale/escrow/closing) is a plus but not required.

· Automotive dealership experience—F&I or contract desk, deal jackets, titling/registration, funding, or lender coordination (highly transferable) is a plus, but not required.

Skills & Abilities

· Numbers + accuracy: Exceptional attention to detail; Able to audit closing documents, calculate sales taxes and fees.

· Advanced Excel: Proficiency with XLOOKUP, PivotTables, and advanced formulas (SUMIFS, data validation, error‑checking).

· Familiarity with property management systems (e.g., Yardi, AppFolio, Rent Manager) and CRM tools (e.g., Salesforce, HubSpot).

· E‑signature platforms (Docusign/Adobe Sign) and document workflow management.

· High‑volume coordination: Proven success managing a high number of active deals at once with tight deadlines and shifting priorities.

· Communication & presence: Clear, professional verbal and written communication; confident on the phone and in live customer/partner interactions.

· Process discipline: Strong documentation habits and version control; consistent follow‑through until each deal is fully closed and recorded.

· Project Management: project management tool to track progress toward objectives

Location: In-office or Remote

Employment Type: Full-time

Job Type: Full-time

Pay: $70, $80,000.00 per year

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Paid time off
• Vision insurance

Work Location: In person