Associate Director Admissions

Position Title:Associate Director, Admission

Department:Admission

Reports To:Director of Admission

FLSA Classification: Exempt

FTE (Full-Time Equivalent): 100%

Schedule of Duties: 11-Month

Salary:$65,000- $95,000 annual/salary

Position Purpose: Supports the SHS Admission Director in recruiting and retaining students.

Specific Expectations for Admission Staff: In addition to regular admission office duties, the following duties and responsibilities are expected of all employees of the Admission Department:

• Professional development as required by your supervisor, work beyond your regular hours when required and approved by your supervisor, and attendance of or participation in, mandatory meetings and/or events as directed by your supervisor.
• All employees will be paid appropriately and according to current law. In the case you are required to work outside of your normal work schedule; non-exempt employees will receive overtime pay, as eligible.

Responsible for leading and coordinating every stage of the Preschool–5th grade admission process, from outreach and events to applicant evaluation and enrollment, including but not limited to:

• Oversee Preschool–5th grade admission operations, including online file preparation, decision-making, and applicant evaluation.
• Designing and facilitating engaging admission events such as Preview Days, tours, assessment opportunities, and campus visit programs.
• Serving as an SHS representative at feeder schools, community events, and school fairs.
• Welcoming new Preschool–5th grade families by preparing onboarding materials, participating in orientation events, and serving as a supportive liaison between families and school staff.
• Collaborating with Preschool–5th grade administrators on welcome events, assessment logistics, and occasional program needs.
• Evaluating Preschool–12th grade applications, with a primary focus on Preschool–5th grade.
• Supporting newly enrolled families through ongoing stewardship in partnership with the Parent Association.
• Assisting the Admission Office (Preschool–12th grade) with events and administrative functions, including maintaining electronic files, managing applicants records, and coordinating communication and mailings.

• BA degree and a minimum of three years' experience in a similar administrative position or an equivalent school administrative support position. Credential and/or MA degree preferred.
• Two years minimum in admission required or equal relevant experience
• Independent and or Catholic School experience preferred
• Demonstrated high degree of integrity and confidentiality
• Excellent customer service skills and commitment to the department's goals.
• A clear commitment to the mission of the school as articulated in the Goals and Criteria of Sacred Heart Schools and professional behavior based on it
• Ability to apply common sense understanding and to carry out instructions furnished in written or oral form.

• Must demonstrate competency with Microsoft Office applications including MS Word, Excel and Outlook; proficiency with Adobe and the ability to use basic office equipment. Experience with Ravenna Admission software preferred.

• Excellent writing and speaking skills in English. Spanish and/or Mandarin ability strongly preferred

• Ability to communicate effectively with all constituents in a school environment.
• Ability and desire to work effectively with preschool through grade 12 students and adult colleagues; willingness to be an active, enthusiastic member of the SHS community
• Commitment to equity and inclusion
• Must be available and willing to work occasional evening and weekend events
• Demonstrated excellent attendance and punctuality

• Regularly sit, talk, walk, hear and interact with students, parents, staff and visitors
• Ability to travel frequently, safely and comfortably across a 64 acre campus
• Be able to occasionally lift up to 30 lbs.
• Regularly use close and distance vision
• Work at a desk and computer screen for extended periods of time
• Turn, bend, reach and occasionally use a ladder
• Work in a traditional climate controlled office environment and occasionally outdoors in weather typical to the central Peninsula region of the Bay Area