Engineering Project Coordinator

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Engineering Project Coordinator – Waterloo, ON

Hiring Manager: Mike Deyo, Director

TEP Canada is seeking a full-time employee as an Engineering Project Coordinator, based in our Waterloo, ON office. TEP Canada offers a comprehensive benefits package including medical and dental insurance, paid vacation, and RSP matching that will truly assist you in planning for the future. TEP Canada believes in rewarding its employees' hard work and providing a rich learning environment. TEP Canada also formally reviews base salary and performance bonus annually.

The preferred candidate will be a key member of the field team and will be responsible for a wide range of administrative duties. The incumbent will keep the team organized so that field work can be performed in a cost‑efficient and timely manner. The incumbent will support the field crews when they are on site and when they are in the office. Due to the nature of the hours worked by field technicians, there will be a need to work outside of normal working hours to support the crews when they are travelling, as required. This role is an entry position to move into other engineering duties.

To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

• Bachelor’s degree in civil engineering or equivalent
• Excellent organization and attention to detail skills
• Excellent time management skills
• Proficiency in MS Word and MS Excel
• Ability to maintain data in project management software Sitetracker, with training
• Excellent English communication skills (oral and written)
• Ability to quickly learn and adapt
• Canadian resident with necessary permit or citizenship to work in Canada

• Demonstrate focus on accuracy and high attention to detail
• Exhibit strong organizational skills: must have the ability to accomplish multiple tasks within the agreed upon timeframes through effective prioritization of duties and functions in a fast‑paced environment
• Possess strong written and oral communication skills, including the ability to present ideas and suggestions clearly and effectively
• Present strong project management skills with the ability to organize applicable department timelines and follow up with internal and external customer needs as needed
• Be self‑motivated and able to work both independently to complete tasks and respond to department requests as well as collaborating with others to utilize resources and knowledge in identifying high quality solutions
• Able to work with functional groups and different levels of employees throughout the organization to achieve business results effectively and professionally
• Adhere to all company and industry standard/regulations/safety practices

• Request setup of new incoming inspection jobs
• Prepare field project folders
• Maintain project management software data for resource allocation and project status
• Liaise with PMs and field crews to ensure scope of each field project is clearly communicated
• Support booking car rentals, hotels, airline travel
• Coordinate hiring cranes, manlifts, and/or request power downs
• Support Division Manager with weekly scheduling and updating field schedules
• Coordinate site access for field technicians
• Verify field completed tasks (Job Safety Analysis, field book notes, photo uploads, etc)
• Coordinate field vehicle maintenance and maintain logs
• Maintain field gear inventory/shipping between offices
• Maintain equipment calibration
• Coordinate Vendor purchasing for field work
• Assist with expense report review to ensure proper job allocation
• Request necessary permits for drone flights, when required
• Coordinate onboarding training for new hires and refresher training, as required
• Other duties as required

Work is performed in a climate‑controlled office environment. Employee is regularly required to sit, stand, walk, use hands and fingers to feel and handle, reach with arms and hands, speak, and hear.

TEP Canada is committed to the principles of Equal Employment Opportunity and value diversity and inclusion. Should you require accommodation for your application, please send an email with your request to the HR team at

Entry level

Full‑time

Project Management and Information Technology

Telecommunications