Administrative Assistant

Position Number

40678

Company

Hanford Mission Integration So

City/State

Richland, WA

Location

825 Jadwin, Richland, WA

Posted

12/17/2025

Closes

12/22/2025

Regular/Temporary

Regular

Full/Part-Time

Full-Time

Job Duties/Scope Of Work
This position provides comprehensive administrative support directly to the director of Emergency Management & Preparedness (EM&P). Responsibilities include official correspondence management, coordinating meetings and workspace, and performing a variety of administrative tasks to ensure efficient operation of the office.

This position will also be expected to perform the following essential duties in a fast-paced, highly confidential environment:

• Provide executive level administrative support to the EM&P Director by managing calendars, answering telephones in professional manner, drafting official correspondence, preparing quality work products (letters, presentations/slide decks, Excel spreadsheets, tracking logs, etc.).
• Ensure consistent and timely support of daily administrative services for the EM&P organization, including, but not limited to meeting coordination, commitment tracking, telephone, mail, travel arrangements and expense reports, and other administrative support.
• File management and maintenance of highly sensitive matters and documentation by supporting the team in gathering and organizing confidential information, as needed.
• Track all contract deliverables to ensure timely submittals of correspondence to the client.
• Organize and attend Emergency Management Forum meetings by taking notes and/or minutes and distributing as appropriate.
• Coordinate records management and input for EM&P.
• Develop and coordinate on-call schedules for Site Emergency Directors and Emergency Duty Officers.
• Prepare personnel requisitions, employee record changes, organization charts, and rosters
• Procure general office supplies and purchase/