Bookkeeper / Office Assistant

We are seeking a reliable, highly organized Bookkeeper/Office Manager to coordinate daily office operations, manage bookkeeping, and support our team. This role ensures a smooth, efficient, and professional work environment by overseeing office procedures, invoicing, accounts payable, and general administrative duties.

Responsibilities

· Serve as the primary point of contact for office management duties, including billing, mail, supplies, errands, and equipment registration

· Answer incoming calls and schedule appointments

· Organize, order, and maintain office supplies and equipment

· Maintain office correspondence and communication with employees

· Update and maintain office policies and procedures

· Oversee general office operations and workflow

· Complete weekly payroll

· Manage AR/AP and ensure all invoices are issued and paid on time

· Track jobs and maintain accurate records

· Ensure timely and accurate financial reporting

· Provide support to visitors, vendors, and staff

· Assist with onboarding new employees

· Address employee questions regarding office supplies, hardware, or travel arrangements

Required Skills & Qualifications

· Proven experience as a Bookkeeper and/or Administrative Assistant

· Strong understanding of office administrator responsibilities, systems, and procedures

· Proficiency in MS Office (Excel and Outlook)

· Proficiency with QuickBooks or similar software

· Hands-on experience with office equipment

· Familiarity with email scheduling tools

· Excellent time management and multitasking abilities

· Strong attention to detail and problem‑solving skills

· Excellent written and verbal communication skills

· Strong organizational skills

· High School diploma required; additional administrative or bookkeeping education is a plus

Schedule

Monday through Friday, 8:00 am – 5:00 pm

Wednesdays off

Benefits

· Health insurance

· Dental insurance

· Paid time off

Note: A waiting period may apply for some benefits.

Extra Info

We're a Fair Chance Employer — applicants with a criminal record are encouraged to apply.

Please email your resume online to or drop it off in person. You may also apply online at

Address: 2115 E 7th St, in Hays

We are located one block south and half a block east of Old 40 and Canterbury.

Job Type: Full-time

Pay: $ $20.00 per hour

Expected hours: 32 – 40 per week

Benefits:

• Dental insurance
• Health insurance
• Paid time off

People with a criminal record are encouraged to apply

Location:

• Hays, KS Required)

Work Location: In person