Laboratory Services Coordinator

Position Information

Summary

The Laboratory Services Coordinator provides oversight of laboratory safety, compliance, and hazardous materials management, including training, inspections, and regulatory reporting. It manages Central Scientific Stores and stockrooms, ensuring efficient operations, vendor negotiations, and reliable support for faculty, staff, and students. The position also coordinates equipment maintenance, laboratory preparation, and facilities support, while serving as a key liaison to campus safety and compliance committees. Together, these responsibilities advance a safe, sustainable, and well-supported teaching and research environment.

Duties and Responsibilities

Chemical Hygiene Officer and Environmental Management

• Serves as University Chemical Hygiene Officer, working with campus stakeholders to evaluate, implement, review annually, and make updates as needed to the Chemical Hygiene Plan and Laboratory Safety Manual.

• Work with campus stakeholders to facilitate self-inspections of laboratories on a rotating basis and respond to needs identified in those self-inspections

• Coordinate with the Office of Risk Management to respond to safety issues or questions that arise

• Ensure that guidelines are in place and communicated for hazardous substances regarding proper labeling, handling, use, storage, selection of proper personal protective equipment, and facilitating the development of standard operating procedures for laboratories using these substances.

• Oversee the acquisition, testing and maintenance of fume hoods and emergency safety showers and eyewashes in all laboratories where hazardous chemicals are used.

• Conduct laboratory safety training sessions for teaching assistants, laboratory personnel, and new employees who work with chemicals.

• Prepare reports for laboratory incidents, accidents, chemical spills, and near misses and recommend follow up actions where appropriate.

• Maintain current and past versions of all Safety Data Sheets in an accessible format and location for all building users.

• Maintain First Aid cabinets in Chemistry and Biology Depts

• Serve as the University Hazardous Materials Officer.

• Oversee the management of hazardous and biological waste in keeping with current federal, state and local environmental regulations, including the preparation of bids and specifications for contracted hazardous, and biological waste disposal services.

• Maintain regulatory compliance at the local, state, and federal levels

• Support and assist the Institutional Biosafety Committee and JCU Institutional Animal Care and Use Committee to ensure compliance with its policies and protocols regarding the proper disposal of biohazards generated in the Animal Care Colony (Vivarium) and other laboratories.

• Chair the University Lab Safety committee

Scientific Materials Acquisition and Management

• Manage the day-to-day operations of the Central Scientific Stores (CSS), including the Chemistry and Biology Stockrooms, Service Counter, Hazardous Materials Facilities, Receiving Area, Gas cylinder storage room, Manager's Office, and other associated areas

• Hire, train, and supervise work-study and part-time personnel in CSS, including routine meetings and evaluation of their work to meet customer service standards

• Assist building users by obtaining quotations from vendors, including negotiating with vendors for favorable pricing agreements and contracts for scientific goods and services.

• Provide assistance to faculty and research personnel in obtaining repair services for instruments including working with vendors to replace equipment, facilitating service contract approval through the university legal and financial signatory process.

• Coordinate with departments across campus to manage deliveries at the loading dock near Central Scientific Stores.

• Stay current with standards of scientific materials management through professional development opportunities including membership in professional organizations that provide a purchasing discount for the university

Laboratory Support Services

• Provide appropriate support to faculty and other departmental personnel as they prepare instructional laboratories

• Serve as liaison to the JCU Facilities Department regarding building systems that impact laboratory function

• Supervise the repair and maintenance of equipment used for laboratories, including: ice machines, environmental rooms, microscopes, autoclaves, and the annual calibration of balances

• Other duties as assigned.

Required Qualifications

• Bachelor's degree in the natural sciences or equivalent experience

• At least 3 years of experience related to the duties and responsibilities specified.

• Experience in a laboratory setting

• Experience with Microsoft Office productivity software

• Ability to develop and maintain record-keeping systems and procedures.

• Knowledge of federal, state and local safety regulations, protocols, and/or procedures

• Interest in understanding and supporting John Carroll's mission to inspire individuals to excel in learning, leadership, and service in the region and in the world

• Strong interpersonal and communication skills, and the ability to work effectively with a wide range of constituencies in a diverse community

Preferred Qualifications

• Master's degree in Chemistry or Business Administration

• Experience with database management software

• Experience supervising student employees

Normal Work Location, Hours and Conditions

This position works in-person from our campus in University Heights, Ohio. University core business hours are generally 8:30 am – 5:00 pm. However this position will require work to be performed outside of normal business hours based on department operations.

Physical Requirements

Primary functions require sufficient physical ability and mobility to work in office and job site settings; to stand, sit, or walk for prolonged periods of time; to frequently stoop, bend, kneel, crouch, reach, and twist; to lift, carry, push, and/or pull moderate amounts of weight up to 50 lbs.; able to climb ladders; to equipment requiring repetitive hand movement and fine coordination; to travel to other campus locations and to verbally communicate to exchange information.

Hours

Full Time

FLSA

Compensation & Benefits

Starting salary for this role will be $45,000 – $55,000, commensurate with experience and qualifications. This position offers a generous Total Rewards package that includes health and dental insurance options, paid vacation, personal, sick, and mission time, holidays, 403 (b) retirement plan, life insurance, and tuition remission benefits for you, your spouse, and children.

About John Carroll University

John Carroll University is a private, coeducational, Jesuit Catholic university, founded in 1886, dedicated to developing people with the knowledge and character to lead and to serve. The University is located in University Heights, Ohio, an attractive residential suburb 10 miles east of downtown Cleveland. Academically, the University consists of the College of Arts and Sciences, the College of Health and the Boler College of Business, which include graduate programs. The University offers more than 70 Academic Programs in the arts, social sciences, natural sciences, and business at the undergraduate level, and in select areas at the master's level.

The University enrolls approximately 2,300 undergraduate students and 500 graduate students and has a student-to-faculty ratio of 13:1. John Carroll University is one of 27 Jesuit universities in the United States and has been listed in U.S. News & World Report magazine's top 10 rankings of Midwest regional universities for more than 30 consecutive years.

Posting Detail Information

Posting Number

AS923P

Open Date

Close Date

Open Until Filled

Yes

Special Instructions Summary

EEO Statement

We are an Equal Opportunity Employer. We welcome and value all individuals and encourage applications from people of all backgrounds, experiences, and perspectives.

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(Open Ended Question)

Required Documents

• Resume

• Cover Letter

Optional Documents