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Junior/Intermediate Administrative AssistantDIALOG • Calgary, Alberta, Canada
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Junior/Intermediate Administrative Assistant

DIALOG
  • CA
    Calgary, Alberta, Canada
  • CA
    Calgary, Alberta, Canada
Postuler Maintenant

À propos

Here at DIALOG, we are passionate about design and believe it can and should meaningfully improve the wellbeing of our communities and the environment we all share
We are a multi-disciplinary practice of architects, interior designers, urban designers and planners, structural, mechanical and electrical engineers, landscape architects and sustainability experts who design for community wellbeing and urban vibrancy. We are a fun-loving bunch of big thinkers and city-shapers, who are collaborative in our approach, diverse in our perspectives, aspirational in our pursuits, and optimistic about what's next. We're always looking for passionate people who share our values and care as much about our communities as we do. We're proud to be a Certified B Corporation and one of Canada's Greenest Employers, committed to using our design practice as a force for good in the world
Explore our studios and join us
We are currently looking for a Junior/Intermediate Administrative Assistant to join our Calgary studio. You will support DIALOG projects and reception coverage, be an active part of the DIALOG Administration team, and contribute to our dynamic, collaborative work environment. This role offers an exciting growth trajectory—starting with supporting senior administrative team members and gradually transitioning into an Executive Assistant position. You'll gain hands-on experience, learn the business, and develop the skills needed to thrive in a dynamic environment. How you will make a difference:
  • Deliver flexible, reliable, and consisten administrative support to multiple team members
  • Manage calendars, correspondence, and travel arrangements
  • Track external learning requests
  • Coordinate sponsorship and donation purchases and maintain accurate records
  • Organize headshots for team members
  • Assist the Client Services Coordinator with administrative tasks for company events, including travel bookings for management retreats
  • Provide reception coverage (lunch breaks, events, vacations)
  • Input monthly timesheets for "Partner Emeritus"
  • Support Lunch & Learn sessions—coordinate scheduling, catering, and logistics
  • Purchase event tickets (e.g., Calgary Chamber and other events)
  • Format meeting minutes prior to distribution
  • Organize team or department lunches and dinners
  • Assist with formatting letters, fee proposals, and sub-consultant agreements
    • Who you are:
  • A graduate of a post-secondary administrative program or related discipline is preferred
  • A minimum of 2-4 years administration experience
  • Excellent organizational and self-motivation skills
  • Ability to proactively make decisions and priority calls with little guidance
  • Excellent spoken and written communication skills
  • Intermediate to advanced skills in Microsoft Office programs including Word, Excel, Outlook, Teams and PowerPoint
  • Must be organized and be able to prioritize, have the ability to multitask
  • Ability to work in a team environment and independently is essential
    • Don't meet every single requirement? We still encourage you to apply We're looking for future DIALOGers who are eager to learn, bring unique perspectives, and want to make a real difference in the world—even if your experience doesn't align perfectly with every qualification.
    Perks & Benefits Parental leave top-up programs for all parents upon the birth or adoption of a child, RRSP matching, competitive medical and dental benefits coverage upon the first day of employment, discounted memberships, encouraged work/life balance with gifted time off during the holiday season and Vacation Buy-Up program, and reimbursement for professional memberships and dues are just a few of the benefits that DIALOGers enjoy Professional Development DIALOG offers continued professional growth through leadership development opportunities specifically designed for our collaborative culture. Among others, some of our programs include: CoachDIALOG which equips our coaches with essential communication and feedback strategies for building great teams; Integrateducation supports DIALOGers in accredited continuing education opportunities; technical skills development via e-learning pathways; and financial support for relevant external learning opportunities Equal Opportunity DIALOG celebrates diversity and is an equal opportunity employer. We are committed to an inclusive environment for all, free of discrimination and harassment. Employment-related decisions are made without regard to sex, religion, ethnicity, sexual orientation, disability, age and race. In accordance with DIALOG's Accommodation Policy, accommodations for people with disabilities are available upon request for candidates throughout the selection process.
    • Calgary, Alberta, Canada

    Compétences linguistiques

    • English
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