Administrative Assistant/Translator

Job Summary
We are seeking a highly organized and detail-oriented Administrative Assistant/Translator to support our office operations. The ideal candidate will have strong office management skills, proficiency in various computer applications, and excellent customer service abilities. This role involves managing administrative tasks, providing support to staff and clients, and ensuring smooth daily operations within a professional environment. Bilingual skills and experience with front desk duties are a plus. The position offers an opportunity to work in a dynamic setting where organizational skills and efficiency are highly valued.

Responsibilities

• Manage front desk activities, including greeting visitors and answering multi-line phone systems with professionalism and courtesy
• Perform data entry, filing, and document proofreading to ensure accuracy and organization
• Utilize Microsoft Office, Google Workspace, and other software for scheduling, correspondence, and record keeping
• Handle calendar management and coordinate appointments for staff or executives
• Assist with bookkeeping tasks using QuickBooks or similar accounting software
• Support office management functions such as supply ordering and maintaining office equipment
• Provide excellent customer service by addressing inquiries and supporting client needs both in person and over the phone
• Manage incoming correspondence, emails, and support documentation processes
• Maintain confidentiality of sensitive information and adhere to office policies

Requirements

• Proven experience in office administration, clerical work, or related roles
• Strong computer literacy with proficiency in Microsoft Office Suite, Google Workspace, data entry, and general office software
• Excellent organizational skills with the ability to prioritize tasks effectively
• Good typing speed with attention to detail for proofreading and data entry tasks
• Experience with multi-line phone systems and front desk operations
• Bilingual abilities are preferred to serve diverse client needs effectively
• Knowledge of QuickBooks, bookkeeping, or medical/dental receptionist experience is a plus
• Strong customer service skills with professional phone etiquette and support capabilities
• Ability to manage time efficiently in a fast-paced environment
• Office management experience including calendar management, filing systems, and administrative support tasks

This position is integral to maintaining an efficient office environment where professionalism, organization, and excellent communication are essential.

Pay: $ $27.43 per hour

Benefits:

• 401(k)
• 401(k) matching
• Flexible schedule
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Work Location: In person