Executive Assistant

Executive Assistant

Description

SUMMARY Responsible for initiating and coordinating the administrative functions required in providing administrative assistance to Senior Management Personnel

ESSENTIAL DUTIES AND RESPONSIBILITIES Provide administrative support and act in a confidential capacity. Interface with investors, bankers and senior executives at various companies (internally and externally). Independently compose reports and correspondence. Sign on behalf of superior, as delegated, his or her name to correspondence, requisitions, vouchers, and other forms of consequence. Screen incoming calls, correspondence and respond independently when possible. Transcribe and type correspondence, reports and other documents. Fax correspondence, reports and other documents. Coordinate activities including: -Scheduling meetings -Setting up conference calls -Dealing with overseas clients -Arrange travel itineraries, domestic & international All other duties as assigned.

CORE COMPETENCIES Commitment to company values and ethics Dependability: personally responsible, completes work in a timely manner, and performs tasks accurately Motivation: must maintain a positive attitude and strong work energy Organization: very detail oriented and always comes prepared Communication: excellent interpersonal and oral and written communication skills Initiative: plans work and carries out tasks without detailed instructions, prepares for problems or opportunities in advance, undertakes additional responsibilities Problem Solving: ability to develop and implement new ideas to improve processes Analytical skills: must be able to gather information and use data to determine cause and effect for complex problem solving

Qualifications

QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Discretion, reliability, loyalty, flexibility and confidentiality a must Good communications and organizational skill Ability to work in a fast paced environment High energy Strong work ethic; highly professional demeanor Typing 60 wpm or more Shorthand or Speed writing a plus PC proficient: Word, Excel, and Power Point All other miscellaneous duties as required

EDUCATION and/or EXPERIENCE Associates degree (A.A.) or equivalent from two-year college or technical school; or four years related experience and/or training; or equivalent combination of education and experience.

PHYSICAL DEMANDS/WORK ENVIRONMENT The physical demands and work environment characteristics described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions. While performing the duties of this job, the employee may be regularly required to sit, stand, bend, reach and move about the facility. The environmental characteristic for this position is an office setting. Candidates should be able to adapt to a traditional business environment.

Job: Administrative

Primary Location: United States-Florida-Miami-Miami- Aircraft Services

Schedule: Full-time

Overtime Status: Non-exempt

We are an equal opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability or veteran status.