Administrative Assistant

Application Deadline: 1 January 2026

Department: Federal Services

Employment Type: Contract

Location: Alexandria, VA

Compensation: $38.79 / hour

• Assists in the preparation of presentation materials.
• Orders of office and student supplies and scheduling of classrooms and other FLETC facilities.
• Arranges the shipment of class supplies to the student's home station after successful graduation. from FPS TPD and FLETC courses.
• Plans and executes graduation ceremonies which include facility coordination, travel, arrangements for guests, and the production of certificates of graduation.
• Provides guidance to students for the completion of student forms ranging from student contact data forms to new hire on boarding student forms.
• Completes verification and audit of student forms for accuracy and completeness.
• Edits all incoming and outgoing documents, maintain confidentiality of information.
• Assists the Subject Matter Experts (SME) in the development of policy documents.
• Assists staff instructors and guest instructors with logistical support, classroom supplies, clearances, and travel arrangements.
• Provides support through FLETC Student Services for requesting student transcripts and FLETC course syllabi.
• Prepares, edits, and assembles reports required for meetings and presentations.
• Coordinates meetings and conferences, gathers appropriate information, prepares agendas and reports summarizing items discussed during these meetings.
• Follows up on action items to ensure that the Chiefs/Managers are fully briefed on issues of concern.
• Works effectively with other branches and divisions within the organization to accomplish tasks.
• Researches, verifies, and compiles information to provide full subject coverage.
• Manages and compiles Workman's Comp Files for students and staff.
• Works within various Learning Management Systems or other software systems for the tracking, registering, managing training or other training related activities owned by FPS, FLETC and/or other agencies.
• Organizes, maintains, and files official records (class and student records).
• Establishes and maintains purchase card folders and correspondence in support of the TPD Purchase Card program.
• Establishes, maintains, and monitors a variety of records and statistical data regarding the administrative services provided by the division.

• U.S. Citizen.
• Active Public Trust clearance, or the ability to obtain and maintain one.
• High school diploma or a general equivalency diploma (GED) from an accredited institution recognized by the U.S. Department of Education.
• Two (2) years of administrative experience in an office setting performing duties similar in scope.
• Two (2) years of demonstrated experience with Microsoft Office programs to include Word, Excel, and PowerPoint.

• Previous DHS and/or FPS DHS and/or FPS experience in federal government.
• Demonstrated experience in budget, acquisition, purchase card programs, federal government. pay and travel regulations and systems.
• Previous Executive Assistant experience supporting C-Suite.
• Previous government contracting experience.
• Demonstrated proficiency in Microsoft applications, and Adobe.