Assistant Property Manager

The Jacksonville Housing Authority is an equal opportunity/affirmative action employer. It is the policy and the intent of the Jacksonville Housing Authority to provide equality of opportunity in employment for all persons, and in all aspects of its personnel policies, programs, practices, operations, and in all its working conditions and relationships with employees and applicants for employment. Recruitment, hiring, assignment, training, compensation, promotion, retention, and disciplinary decisions will be made without regard to race, color, religion, creed, national origin, sex, sexual orientation, age, disability, genetic information, veteran status, or any other protected class status applicable under local, State of Florida or federal law .

POSITION

Job Title: Assistant Property Manager

FLSA Classification: Exempt

EEO Classification: Professional

Pay Range/ Salary $45, $52,093.00

Reports to: Property Manager

JOB DESCRIPTION

Job Summary

The Jacksonville Housing Authority is seeking an Assistant Property Manager to manage the day-to day operation of assigned property in accordance with established regulations and guidelines. Rent properties, collect and record rent and other charges, and process evictions. Receive requests for repairs, generate and close work orders. Assist and encourage residents to become self-sufficient by referring to programs directed toward self-sufficiency. Conduct inspections to ensure compliance with all applicable rules and regulations, and to assure that all equipment is in proper working order and that vacant apartments are ready for occupancy.

Essential Job Functions

A. Prepare, maintain, and update financial and other records, including collections of rent and other charges and budget

• Collect rent and other charges from residents and enter corresponding data into the computer system:
• Process requests for rend adjustments in accordance with established procedures, including obtaining verifications, entering information into the computer, etc.;
• Post charges associated with the work order, late charges, etc. by entering them in the computer and generating notices for residents;
• Follow-up delinquent accounts and pursue collections in accordance with established procedures;
• Monitor expenses to ensure spending is within guidelines; and
• Maintain tenant files and related documentation regarding continuing eligibility and adjustments.

B. Maintain required occupancy level of leasing property in a timely manner, making appropriate adjustments, addressing resident concerns in a professional manner, enforcing property rules, lease requirements, and maintaining associated records

• Communication with residents as needed to inform of policies, procedures, rules and regulations;
• Lease units by showing the property, reviewing and signing lease, collecting deposits, etc.;
• Establish and maintain a waiting list of applicants;
• Assist in coordinating the vacancy preparation in order to minimize time units are vacant;
• Generate work orders in response to requests for repairs from residents, and close out work orders in accordance with established procedures;
• Conduct property inspections, including move-in, move-out, housekeeping, and grounds in order to assure adherence to established standards; and
• Maintain records of the status of assigned units, e.g., filled, vacant, anticipated vacancy, etc.

C. Assist residents with special problems and promote amicable tenant relations

• Counsel resident who is not complying with the terms of the lease, and concerning delinquent payments;
• Refer residents with special problems, such as economic, social, legal, health, etc. to groups or agencies that provide assistance, or to resident initiatives coordinator, as appropriate;
• Maintain liaison with resident services to assist with resident activities, address specific problems, plan meetings, or support activities as appropriate;
• Resolve conflict and complaints among residents, if possible, in order to avoid grievances;
• Recommend eviction if resident behavior warrants, and prepare related documentation to support the recommendation; and
• Participate in hearings and appeals, as needed.

D. The ideal candidate will assist in managing the Community according to prescribed policies and procedures, under the supervision of the Property Manager or Senior Property Manager assists in all operational and financial aspects of the property or properties

• Processes and monitors work orders;
• Processes and submits invoices for