Office Operations Specialist

Disclaimer:

Applications will only be accepted via our official website and must include the complete set of required application documents.

Description

Do you want to work on a New Class of Drones? Our product universe spans three different platforms with maximum take-off weights of up to 1000 kg and characteristic dimensions of 8 m: The hexacopter Grille for medical evacuation, the multi-role rotorcraft Wespe for logistics and support operations, as well as the fixed-wing drone Bussard for surveillance and intelligence missions.

All systems are powered by RasCore, our highly redundant, military-grade avionics system for safe operations within EASA's Specific Category.

Three aircraft, one mission:

to bridge the gap between small UAVs and traditional manned systems.

As our Office Operations Specialist, you are the first point of contact at Avilus and a key part of keeping our day-to-day operations running smoothly.

You combine a strong service mindset with hands-on execution, take ownership of office and facility topics, and enjoy bringing structure to a fast-moving environment.

From welcoming visitors to supporting internal teams behind the scenes, you play a central role in creating a professional, safe, and well-organized workplace.

Tasks

Creating a welcoming experience for all visitors and owning front-desk and reception operations

Keeping communication flowing by managing calls, emails, mail, courier services, and meeting room schedules

Driving smooth daily facility operations by coordinating maintenance, resolving issues, and managing service providers

Supporting HSE processes by coordinating safety trainings, maintaining documentation, and ensuring workplace compliance

Bringing events to life through hands-on support with logistics, room setup, catering, and visitor coordination

Managing fleet and mobility tasks such as vehicle inspections, repairs, rentals, and documentation

Handling IT hardware issuance, tracking, and coordination with the IT team for repairs and updates

Maintaining key and access management, including key logs and documentation

Qualifications

Degree:

completed training in Office Management, Business Administration, Facility Management, or a comparable field

Experience:

Proven experience in front-desk or office operations. First exposure to HSE, workplace safety, or compliance topics is a plus.

Strong organizational skills and the ability to stay on top of things in a fast-moving environment

A service-oriented mindset and great attention to detail

A structured way of working and reliable documentation habits

The ability to multitask and juggle different priorities with confidence

Fluency in German and English, both written and spoken

Tool-Knowledge (mandatory): Proficiency in Microsoft Office, Comfortable handling phone systems and professional email communication

Required for employment:

Security clearance (Ü2-Sabotageschutz) approval (note: relationships in countries according to § 13 para. 1 no. 17 SÜG may result in a negative assessment)

Benefits

Team with high spirit and pace

Flexible working time model

Sports membership

Application Documents

Curriculum vitae

Letter of motivation

Certificates / reports / references

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Angebot von Jobseeker (eventuell ist eine Anmeldung erforderlich). Auf Jobseeker hast du die Möglichkeit, einen personalisierten Lebenslauf zu erstellen und so deine Bewerbung zu beschleunigen.