Office Administrator

Overview
We are seeking a dynamic and highly organized Office Administrator to join our team and ensure the smooth operation of our office environment. This vital role offers an exciting opportunity to manage a wide range of administrative functions, coordinate office activities, and support team members across various departments. The ideal candidate will bring energy, efficiency, and a proactive approach to daily tasks, fostering a productive and welcoming workplace atmosphere. If you thrive in fast-paced settings and excel at multitasking, this position is perfect for you

Responsibilities

• Oversee daily office operations, ensuring all administrative processes run seamlessly and efficiently
• Manage calendar scheduling, appointment setting, and coordinate meetings for staff and leadership teams
• Handle front desk duties including greeting visitors, answering multi-line phone systems, and maintaining professional phone etiquette
• Organize and maintain filing systems, both physical and digital, ensuring easy retrieval of documents
• Supervise vendor relationships, including negotiating contracts, managing supplies, and coordinating service appointments
• Support human resources functions such as onboarding new employees, maintaining personnel records, and assisting with training & development initiatives
• Manage bookkeeping tasks using QuickBooks or similar accounting software to track expenses, invoices, and reimbursements
• Assist with payroll processing by collecting timesheets and ensuring accurate data entry in collaboration with HR or payroll providers
• Prepare budgets for office supplies, events, or departmental needs; monitor expenditures to stay within allocated limits
• Plan and coordinate company events or team-building activities to foster engagement and morale
• Maintain office equipment and supplies inventory; coordinate repairs or replacements as needed
• Support medical office management tasks if applicable, including appointment scheduling or patient record organization

Qualifications

• Proven experience in office administration or related roles with strong organizational skills
• Demonstrated supervisory experience overseeing teams or projects effectively
• Proficiency in QuickBooks accounting software; experience with bookkeeping is highly desirable
• Excellent communication skills—both verbal and written—with professional phone etiquette
• Strong organizational abilities with keen attention to detail in filing, scheduling, and record keeping
• Experience managing multi-line phone systems and calendar management tools effectively
• Knowledge of vendor management practices including contract negotiations and service coordination
• Familiarity with human resources processes such as onboarding, training & development, payroll support, and employee record management
• Ability to handle clerical tasks efficiently while maintaining a positive attitude in a fast-paced environment
• Experience working within a medical office setting is a plus but not required
• Competence in budgeting, event planning, front desk operations, and general office management

Join us as an Office Administrator to play a pivotal role in creating an organized, efficient workplace where teamwork thrives. Your proactive approach will help streamline operations while supporting our team's success every step of the way

Job Type: Part-time

Pay: $ $16.00 per hour

Work Location: In person