Receptionist

Company Overview:

Olson Remcho LLP is California's leading political and government law firm, formed through the merger of two of the state's most respected political law practices. With offices in Sacramento, Oakland, and Long Beach, we represent government agencies, nonprofits, labor unions, candidates, and political action committees in matters that shape California's legal and political landscape. Our attorneys are recognized leaders in elections, campaign finance, ethics, and constitutional law, with a record of landmark cases and initiatives. To support firm needs, we are seeking a receptionist who will serve as the first point of contact for clients and visitors while supporting the smooth flow of daily office operations in a professional and client-centered environment.

Position Overview:

The Receptionist plays a central role in creating a welcoming and professional environment for clients, visitors, and staff. This position supports the smooth operation of the office by managing front desk functions, facilitating communication, and providing dependable administrative assistance. As the first point of contact, the Receptionist reflects the firm's commitment to professionalism, confidentiality, and client service in every interaction. This position is not eligible for telecommuting.

Essential Duties:

• Greet clients, vendors, opposing counsel, court personnel, and other visitors in a professional and courteous manner, ensuring adherence to firm protocols.

• Answer, screen, and forward incoming calls on a multi-line phone system; take detailed and accurate messages for attorneys and staff; maintain internal phone extension list.

• Support scheduling of client meetings, depositions, conference rooms, and travel arrangements in coordination with attorneys and staff.

• Process outgoing mail, receive, log, and distribute incoming mail, legal documents, courier deliveries, packages, and faxes (including maintaining fax log and sending via email as needed); prepare and send outgoing correspondence, including time-sensitive filings, mail merges, and gift letters.

• Maintain mail machine and postage requirements.

• Process, scan and file