Executive Administrative Assistant

Executive Administrative Assistant

Homeowners Association / Community Management

Position Overview

We are seeking a highly capable, detail-driven Executive Administrative Assistant to support the leadership and board operations of a premier Homeowners Association. This role is ideal for a confident, self-directed professional who thrives in a fast-paced environment, works with discretion, and takes ownership of outcomes.

The successful candidate will play a critical role in board governance support, hybrid meeting execution, administrative compliance, and confidential human resources and payroll assistance. Familiarity with Florida Statute 720 is strongly preferred. A CAM license is not required.

Key Responsibilities

Board & Governance Support

• Prepare and coordinate board meeting agendas, packets, and supporting materials
• Set up, manage, and troubleshoot hybrid board meetings (in-person and virtual)
• Track action items, deadlines, and board directives
• Maintain official records, resolutions, and governing documents

Administrative & Office Operations

• Manage daily administrative functions with minimal oversight
• Maintain organized homeowner, board, and association records (digital and physical)
• Serve as a professional point of contact for board members, vendors, and homeowners
• Prepare correspondence, reports, and official association communications

Human Resources & Payroll Support

• Provide confidential administrative support for HR and payroll functions
• Assist with onboarding documentation, personnel files, and internal reporting
• Handle sensitive information with the highest level of discretion and professionalism

Compliance & Community Processes

• Support architectural review and compliance tracking
• Assist with violation documentation and statutory notices as directed
• Ensure administrative processes align with governing documents and Florida Statute 720

Qualifications & Skills

• Highly independent, self-motivated, and accountable for results
• Strong understanding of HOA operations and board governance preferred
• Working knowledge of Florida Statute 720 strongly desired
• Exceptional organizational and time-management skills
• Excellent written and verbal communication abilities
• Proven ability to manage confidential and sensitive information
• Comfortable working directly with board members and senior leadership
• Bilingual (English/Spanish) a plus
• Prior experience in HOA administration, executive support, legal, or property management preferred

What We Offer

• A trusted, high-impact role supporting leadership and governance
• Professional, collaborative work environment
• Opportunity for growth within a scaling organization
• Competitive compensation based on experience

If you are a driven administrative professional who values precision, discretion, and leadership support, we invite you to apply and become an integral part of our organization's success.

Job Type: Full-time

Pay: $ $30.00 per hour

Benefits:

• 401(k)
• Dental insurance
• Health insurance
• Life insurance
• Paid time off
• Vision insurance

Experience:

• Administrative: 3 years (Preferred)

Ability to Commute:

• Boca Raton, FL Required)

Work Location: In person