Accounting Assistant

Department:
Finance

Reports To:
Director of Accounting

Organization Type:
Nonprofit Trade Association

Location:
Washington, DC / Hybrid

Employment Type:
Full-time and must be authorized to work in the U.S.

About the Health & Fitness Association (HFA)

The Health & Fitness Association is the leading trade association dedicated to enhancing mental and physical well-being by ensuring equitable access to physical activity. Representing a diverse network of fitness clubs, gyms, studios, sports and aquatic facilities, and industry partners, HFA promotes and protects the health and fitness industry so people everywhere can access inclusive options to stay active and healthy.

Position Summary

The Accounting Assistant supports the Finance team with routine accounting and data entry activities for a nonprofit trade association. This role is primarily responsible for accurate processing of financial transactions in Sage Intacct and Salesforce/Nimble AMS. The position is ideal for an entry-level professional seeking hands-on experience in nonprofit accounting within a structured, supportive environment

Key Responsibilities
Transaction Processing & Data Entry

●     Enter invoices, cash receipts, and other financial transactions into Sage Intacct in accordance with established procedures

●     Assist with accounts payable and accounts receivable processing, including invoice coding and data entry

●     Support vendor onboarding and respond to routine vendor inquiries

●     Assist with data exports, uploads, and validation between Sage Intacct and Salesforce/Nimble AMS

●     Maintain organized and complete electronic documentation for accounting records

Membership & Advertising Revenue Support

●     Enter and update membership and advertising billing data in Salesforce/Nimble AMS

●     Run standard reports related to membership and advertising revenue

●     Assist with deferred revenue tracking by entering data and running recurring reports

●     Flag discrepancies or missing information and escalate to the Accounting Manager as needed

Month-End Close & Reporting Support

●     Assist with month-end and year-end close activities under supervision

●     Run standard financial reports and provide data for schedules prepared by senior accounting staff

●     Perform basic data checks to help ensure accuracy and completeness of financial information

Audit, Compliance & Administrative Support

●     Assist with annual audit preparation by gathering documentation and responding to routine requests

●     Support 1099 preparation, including data collection and vendor follow-up

●     Perform ad hoc accounting and administrative tasks as assigned

Qualifications

Required

●     0–2 years of accounting, bookkeeping, or administrative experience (internships included)

●
    Basic understanding of accounting concepts and financial transactions

●     Proficiency in Microsoft Excel (basic formulas, sorting, filtering)

●     Strong attention to detail and ability to follow documented procedures

●     Degree in accounting, finance, or related field, completed or in progress

Preferred

●     Experience with Sage Intacct

●     Experience with Salesforce and/or Nimble AMS

●     Exposure to nonprofit, association, or membership-based organizations

●     Familiarity with ACH and international wire transfers

Skills & Competencies

●     High level of accuracy and attention to detail

●     Ability to manage recurring tasks and deadlines

●     Clear written and verbal communication skills

●     Comfort working across multiple systems

●     Dependable, organized, and eager to learn

Growth & Development

This role provides foundational experience in nonprofit and trade association accounting, including exposure to membership dues, advertising revenue, deferred revenue concepts, audits, and financial systems. Opportunities for additional responsibility may be available over time based on performance and organizational needs

HFA is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, national origin, age, disability, or any other protected status.