Coordinator for Academic Engagement

Posting Number

STA00954PO25

Job Family

Student Enrichment

Job Function

Student Experience

USC Market Title

Student Experience Coordinator

Link to USC Market Title

Job Level

P2 - Professional

Business Title (Internal Title)

Coordinator for Academic Engagement

Campus

Beaufort

Work County

Beaufort

College/Division

USC Beaufort College/Division Level

Department

BFT Academic Affairs

State Pay Band

5

Approved Starting Salary

$45,133

Advertised Salary Range

Commensurate with experience and education

Location of Vacancy

USC Beaufort supported area

Part/Full Time

Full Time

Hours per Week

37.5

Work Schedule

8:30 am – 5:00 pm with one hour for lunch, the hours per week is 37.50

Basis

12 months

Job Search Category

Administrative

About USC

About University of South Carolina

From the Upstate to the Lowcountry, the University of South Carolina system is transforming the lives of South Carolinians through the impact of our eight institutions and 20 locations throughout the state. More than 50,000 students are enrolled at one of eight institutions, including the research campus in Columbia and comprehensive four-year universities in Aiken, Upstate and Beaufort. In addition, our Palmetto College campuses in Salkehatchie, Union, Lancaster and Sumter enable students to earn associate or bachelor's degrees through a combination of in-person, online or blended learning. All of our system institutions place strong emphasis on service — helping to build healthier, more educated communities in South Carolina and beyond.

Veterans' Preference Statement

The University of South Carolina is committed to equal opportunity and proudly values the skills and experience military veterans bring to our workforce. Across South Carolina, we are making veterans a priority for employment and recognize their vital contributions to our state and our communities.

Benefits for FTE Positions

The University of South Carolina (USC), through the State of SC and Public Employee Benefit Authority (PEBA), offers employees a valuable benefits package, including health and life insurance, generous paid leave and retirement programs. To learn more about USC benefits, access the "Working at USC" section on the Applicant Portal at Research Grant or Time-limited positions may be eligible for all, some, or no benefits, based on the grant or project funding.

Position Description

Advertised Job Summary

Join the University of South Carolina Beaufort (USCB), a vibrant and growing institution committed to academic excellence and student success. The Academic Engagement & International Programs Coordinator plays a key role in supporting high-impact initiatives such as Honors, Study Abroad, International Programs, Undergraduate Research, and Competitive Fellowships. This position provides essential coordination, communication, and project management to advance meaningful academic experiences for students.

As a central partner to the Associate Vice Chancellor for Academic Engagement and International Programs, you will help manage daily operations, support major events, maintain critical program data, and collaborate with faculty, staff, and students across campus. This is an exciting opportunity for a detail-oriented, student-centered professional to contribute to an innovative and supportive academic environment at USCB.

Job Related Minimum Required Education and Experience

Requires a bachelor's degree in a job related field and 2 or more years of job related experience, which may be substituted by an equivalent combination of job related certification, training, education, and/or experience.

Required Certification, Licensure/Other Credentials

Preferred Qualifications

Knowledge/Skills/Abilities

Knowledge of or ability to learn USCB policies and procedures in Beaufort College Honors, International Programs and USCB Study Abroad. Ability to apply policies across multiple departments within Academic. Ability to manage multiple projects and events simultaneously. Effective communication, both oral and written. Proficient in using Microsoft Office, Blackboard, Adobe Acrobat, Microsoft Forms, Teams. Ability to establish and maintain working relationships with others. Working knowledge of a foreign language (beginner to intermediate).

Job Duties

Job Duty

Manage and coordinate office duties as well as Special Projects as assigned by Associate Vice Chancellor for Academic Engagement and International Programs (AVCAE-IP), under Academic Affairs.

• Research and correlate information and data for the various office projects, activities, reports which includes but not limited to Honors, Study Abroad, International Programs, Undergraduate Research, Competitive Fellowships and Awards for faculty, staff and students, and other tasks assigned to the office of the AVCAE-IP.
• Serve or assist the AVCAE-IP on USCB International Programs Committee, Honors Steering Committee, Student Scholarship & Fellowship Committee, and others assigned to the office as well as assist with office reports to the Institutional Effectiveness Annual Reporting Committee.
• Coordinate with AVCAE-IP for implementation of USCB Honors, Study Abroad policy, guidelines, and annual review.
• Assist with each semester events such as Honors Medallion Ceremony, Academic Awards, Graduation by ensuring that all Honors students have completed specific Honors requirements including assisting with the actual planning for these events and ensuring that all documents are correct.

Essential Function

Yes

Percentage of Time

25

Job Duty

• Develop and implement mechanisms to facilitate students' access to Honors and Study Abroad information and required documentations.
• Develop and maintain a database of previous campus Honors, International, Undergraduate Research, and Competitive opportunities activities pertaining to the AVCAE-IP for future planning.
• Maintain records of student completed forms for tracking.
• Manage and coordinate every semester change to membership of the Honors program based on completion of requirements – this requires minute reviews of transcripts and records multiple times during the academic year.
• Submit multiple workorders for ITSS and Maintenance as related to the many AVCAE-IP activities throughout the year.
• Order and oversee delivery and distribution of materials for Honors students and international programs.

Essential Function

Yes

Percentage of Time

25

Job Duty

• Coordinate and handle details, topics and communications for the bi-weekly Honors Hours in Beaufort and in Bluffton.
• Coordinate and handle details for the International Meet & Greet that takes place several times each semester.
• Manage the International Education Week daily activities to include all USCB students, staff and faculty. A bigger week celebration during the fall semester and a simplified version during the spring semester.
• Oversee all communications and documentation for all USCB students doing study abroad during the academic year (semester or year abroad) or during the summer
• Review all websites and published materials coming from the AVCAE-IP Office which includes maintaining, backup, editing, and updating the database for Honors & International students and providing access to users.
• Coordinates USCB Honors contracts submission process each semester (approx. 100 during fall semester), insuring faculty mentors and students are notified. Reviews each Honors contract submission for compliance with Honors requirements.
• Maintain access for online Honors forms submissions as well as all Study Abroad submissions.

Essential Function

Yes

Percentage of Time

25

Job Duty

• Serve as liaison between Faculty and Students and the AVCAE-IP for various campus activities.
• Assist AVCAE-IP in regular committee meetings with Honors Steering Committee, International Programs Committee and the Faculty Student Scholarship and Fellowship Committee to discuss ongoing projects such as USCB Standout Students or the regular sessions and workshops for these students.
• Assist with the planning of the regular Honors trips to Pritchard's Island.
• Help AVCAE-IP coordinate the Honors trip to Emory University Graduate School in Atlanta and the CDC lectures for Honor students.
• Help AVCAE-IP plan, manage and implement the annual Asian Studies Conference that takes place in October. This includes the invitations for keynote speakers and all travel details, planning for the conference meals, all IT and maintenance requests, coordinating with faculty presenters, etc..
• Assist the AVCAE-IP with office purchases and the use of the office program card reporting submissions in PeopleSoft.
• Coordinate all FEAFs for the various AVCAE-IP office activities for students throughout the year.
• Assist the AVCAE-IP with the work responsibilities for the various student FWS at the office.
• Maintain schedules and manage the various tasks for the FWS students.
• Collect, review, manage all AVCAE-IP purchase receipts and process reimbursement forms and expense reports.
• Review materials before they are submitted to the Provost or the Chancellor.

Essential Function

Yes

Percentage of Time

25

Position Attributes

Employees in Safety-Sensitive or Security-Sensitive positions will be subject to pre-employment and post-employment drug testing in accordance with University policy HR 1.95 Drug and Alcohol Testing.

Safety Sensitive or Security Sensitive

No

Hazardous weather category

Non-Essential

Posting Detail Information

Number of Vacancies

1

Desired Start Date

Job Open Date

12/04/2025

Job Close Date

12/10/2025

Open Until Filled

No

Special Instructions to Applicant

Positions are advertised for a minimum of five (5) business days on our job website. After five (5) business days, positions can be closed at the discretion of the department at any time. This employment site is updated on a regular basis. The length of the recruitment and screening process may vary from position to position, depending upon a variety of factors. Should review of your qualifications result in a decision to pursue your candidacy, you will be contacted by phone or email.

Quicklink for Posting

EEO Statement

The University of South Carolina does not discriminate in educational or employment opportunities or decisions for qualified persons on the basis of age, ancestry, citizenship status, color, disability, ethnicity, familial status, gender (including transgender), gender identity or expression, genetic information, HIV/AIDs status, military status, national origin, pregnancy (false pregnancy, termination of pregnancy, childbirth, recovery therefrom or related medical conditions, breastfeeding), race, religion (including religious dress and grooming practices), sex, sexual orientation, veteran status, or any other bases under federal, state, local law, or regulations.