Real Estate Executive Assistant

High-producing real estate broker is seeking a sharp, upbeat, proactive Licensed Real Estate Executive Assistant to manage day-to-day operations, support active transactions, and handle marketing and administrative tasks. This role is ideal for someone who thrives in a fast-paced environment, loves real estate, and can confidently take ownership of systems, files, and client communication.

Key Responsibilities

Transaction & File Management

Coordinate and manage all real estate transactions from contract to close

Ensure all documents are complete, accurate, and compliant

Maintain organized digital and physical files for all listings and transactions

Track deadlines, contingencies, and follow up with all parties as needed

Listings & Database Management

Input and maintain property listings in MLS and other platforms

Update listing details, photos, remarks, and status changes

Maintain and clean up the client database/CRM regularly

Help manage drip campaigns, follow-up plans, and client touchpoints

Client Communication & Support

Serve as a professional point of contact for buyers, sellers, vendors, and other agents

Schedule and confirm showings, inspections, appraisals, and other appointments

Attend inspections and certain appointments as needed

Draft contracts, addenda, disclosures, and other real estate documents for review and signature

Marketing & Social Media

Create property marketing materials: flyers, brochures, email blasts, & online ads

Plan and post consistent content on social media channels (listings, just sold, open houses, etc.)

Assist with marketing campaigns, mailers, newsletters, and branding projects

Coordinate photography, videography, staging, and online marketing for listings

General Administrative Support

Provide day-to-day support to the broker with calendar management and task follow-up

Handle phone calls, emails, and general office tasks

Perform any other related duties to ensure smooth operations and exceptional client service

Required Qualifications

Active Real Estate License (MUST HAVE – required, not optional)

Previous real estate experience required (assistant, transaction coordinator, agent, or similar)

Strong understanding of the real estate transaction process, contracts, and documents

Excellent written and verbal communication skills

High attention to detail and strong organizational skills

Ability to manage multiple tasks, deadlines, and priorities in a fast-paced environment

Proficient with computers, CRM systems, and common real estate tech tools

Professional, reliable, and able to handle confidential information

Preferred Qualifications

Experience using kvCORE (highly preferred)

Experience with MLS input, contract software, e-sign platforms (e.g., DocuSign, Dotloop, etc.)

Familiarity with Canva or similar design tools for marketing materials

Social media marketing experience (Facebook, Instagram, etc.)

If you are a licensed real estate professional who enjoys being the operational backbone behind a high-producing broker, we'd love to hear from you.

To Apply:

Please submit your resume, a brief cover letter outlining your real estate experience, and any examples of marketing work (if available).

Pay: $ $40.00 per hour

Expected hours: 35 per week

Benefits:

• Paid time off

Experience:

• real estate administrative: 2 years (Preferred)

Work Location: In person