Coordinator, Experiential Learning Programs

The Henry Ford is a nonprofit organization, an internationally recognized cultural destination, and a one-of-a-kind workplace. Our team is inspired daily by one another as well as the authentic stories of innovation that we share across our four venues. We want you to be part of this legacy and take it forward.

The Learning Engagement, Outreach, and Impact (LEOI) team at The Henry Ford fosters innovative and inclusive educational experiences through the development of curriculum and professional development, experiential learning, and hands-on programs such as Invention Convention Worldwide. The LEOI team supports, updates, and maintains inHub, The Henry Ford's educator platform and community to provide educators and organizations with high-quality, relevant materials related to helping every person develop an innovative mindset.

The
Coordinator, Experiential Learning Programs
works in collaboration with the Experiential Learning Programs team to support the planning and delivery of PreK–12 educational programming. This role assists with the coordination and activation of innovative experiences such as THF Summer Camp, Tinkering for Tots, and Detroit Public Schools Community District (DPSCD) Cultural Passport Initiative Field Trips. The coordinator provides logistical, materials, and program support to ensure smooth operations and positive participant experiences, while contributing to broader Learning Engagement, Outreach & Impact initiatives.

This is a part-time position, averaging no more than 28 hours per week, with the expectation of on-site presence for many responsibilities. The position reports to the Manager, Experiential Learning Programs.

Essential Responsibilities
Program Logistics & Coordination (40%)

• Coordinate logistics for Experiential Learning Programs (e.g., THF Summer Camp, Tinkering for Tots, DPSCD Cultural Passport Initiative Field Trips).
• Reserve rooms, request volunteers, secure tickets, and provide status updates to stakeholders.
• Assist with building camp schedules and rosters, and track participant attendance.
• Serve as a point of contact for camp families as directed.

Materials & Resource Support (35%)

• Assist with researching and ordering supplies for Experiential Learning Programs.
• Track deliveries and organize storage spaces to maintain inventory readiness.
• Prepare and distribute program materials as needed for camp and other initiatives.
• Support emergency supply needs during program implementation.

Team & Program Support (25%)

• Collaborate with internal teams (museum programming, village programming, guest services, contact center, purchasing, food service) to ensure smooth program execution.
• Assist with counselor interviews and help facilitate training sessions.
• Provide on-site support during programs and camps, including supervisory assistance as needed.
• Apply policies and emergency procedures to maintain participant safety.
• Follow organizational guidelines for communication, applications, awards, contracts, and reporting

Your Qualifications

• High school diploma or equivalent required; Associate degree or some college coursework preferred.
• 1+ years of experience in program or event coordination, logistics, or related field preferred.
• Proficiency in Microsoft Office applications (Word, Excel, Outlook); experience with scheduling or inventory systems preferred.

Special Skills

• Strong interpersonal and verbal communication skills.
• Ability to work collaboratively within a team environment.
• Self-starter with the ability to work independently and off-site, demonstrating initiative and problem-solving skills.
• Comfortable working with children and families in an educational or experiential setting.
• Ability to track, process, and maintain inventory accurately and efficiently.
• Strong organizational skills with attention to detail and ability to meet deadlines.
• Excellent customer service skills and ability to build positive relationships with participants and team members.
• Demonstrated ability to adapt in a dynamic environment and manage multiple priorities.
• Commitment to and enthusiasm for The Henry Ford's mission, vision, values, and service standards.

Please note that this job description is subject to modifications at any time to meet the evolving requirements of our institution.

Respect, inclusion, and opportunity for people of all backgrounds will attract the best ideas to THF and help us shape a more vibrant future. By honoring and celebrating people's diversity, THF can bring new creativity, effectiveness, and leadership to our work and community. Achieving diversity, equity, inclusion, and accessibility is a continuous process, which, we believe, will contribute to a sustainable and inclusive world. Therefore, we strongly encourage applications from individuals who identify with or belong to marginalized communities.

It is the policy of The Henry Ford to prohibit discrimination in any employment, donor or volunteering opportunity including but not limited to based on race, color, sex, sexual orientation, gender, gender identity/expression, genetic information, pregnancy, religious creed, national origin, ancestry, age, physical/mental disability or any other such characteristic protected by federal, state or local law. This Policy applies to all of our employees, donors and volunteers to ensure that they are treated without discrimination.