Administrative Assistant

Overview
We are seeking a dynamic and highly organized Administrative Assistant to join our team This vital role ensures the smooth operation of daily office functions, providing exceptional support to staff and superiors. The ideal candidate will be proactive, detail-oriented, excellent at Google docs and possess excellent data entry skills. Your energy and enthusiasm will help foster a productive and energetic environment, making a real difference in our organization's success. This paid position offers an exciting opportunity to develop your office skills while contributing to a vibrant team.

Duties

• Contribute to data entry responsibilities, Data scrapping, Assisting Office Manager an any and all tasks given.
• Operate phone system, handle outgoing calls with courteous phone etiquette, and direct inquiries efficiently
• Perform data entry tasks using Google Workspace and emails.
• Organize and maintain filing systems, ensuring documents are easily accessible and properly stored
• Support office management activities including calendar management, appointment scheduling, and event coordination
• Assist with clerical tasks such as proofreading documents, preparing reports, and managing correspondence
• Provide customer support by addressing inquiries promptly and professionally via phone or email
• Handle bookkeeping duties including basic bookkeeping and invoice processing as needed

Experience

• Prior office experience in administrative or clerical roles is essential
• Demonstrated proficiency with Microsoft Office Suite (Word, Excel, PowerPoint) and Google Workspace tools
• Experience with QuickBooks or similar accounting software is highly desirable
• Bilingual abilities are a strong plus to assist diverse client needs
• Proven ability to manage multiple tasks efficiently with excellent organizational skills
• Strong typing skills along with meticulous proofreading capabilities
• Familiarity with multi-line phone systems, front desk operations, and customer service best practices
• Personal assistant experience or office management background will be considered a plus

Join us in creating an energetic workplace where your organizational talents shine We're committed to supporting your growth while fostering a positive environment that values professionalism, efficiency, and exceptional service.

Pay: $ $18.00 per hour

Expected hours: 40.0 per week

Work Location: In person