Emergency Management Coordinator/Planner

Posting Summary

Working Title

Emergency Management Coordinator/Planner

Role Title

Emergency Coordinator II

Role Code

69152-FP

FLSA

Exempt

Pay Band

04

Position Number

Agency

Northern VA Community College

Division

NV280-VP Administration

Work Location

Fairfax County - 059

Hiring Range

$75,000-$85,000

Emergency/Essential Personnel

Yes

EEO Category

B-Professional

Full Time or Part Time

Full Time

Does this position have telework options? -Telework options are subject to change based on business needs-

No

Does this position have a bilingual or multilingual skill requirement or preference?

Work Schedule

Monday-Friday. 8:30am-5:00pm; Emergency situation may require modification or additional work times.

Sensitive Position

Yes

Job Description

General Description:
This position oversees all phases of emergency management at various campuses and any off-campus locations. This position provides support and collaboration on College-wide emergency management preparation and campus readiness to ensure compliance with Federal and state laws and regulations, as well as College initiatives, policies and procedures.

*This position is not eligible for telework. *

Duties and Tasks:

• On a 24/7 basis, coordinate response and recovery efforts to campuses before, during and after an incident or planned event. Respond directly to the incident/event as necessary or directed.
• Serve as a liaison to faculty, staff, and students on assigned campuses, and local governmental agencies, community organizations, or others to explain and provide technical assistance on emergency management program specifics, planning and preparedness, and requirements.
• Meet with campus/college leadership regularly to ensure open communications on planning and procedures to assure that college employees and organizational units are ready to respond in practical, productive ways to emergencies and to ensure compliance with mandated Federal, state, and college emergency management regulations.
• Provide review and compliance assurance with emergency management activities including but not limited to Governor's Executive Orders, Clery Act, College policies and procedures and other related emergency management responsibilities.
• Coordinate, create and maintain all OEMS planning documents to include the College Continuity of Operations Plan (COOP), the College Emergency Operations Plan (EOP), the College Emergency, Status, and Other Communications Protocols, the Family Assistance Center Plan, and the College Emergency Action Plan (EAP).
• Work closely with the Emergency Management Coordinator/Trainer to determine compliance, delivery and after-action reporting. Prepare updates/changes to emergency plans accordingly.
• Prepare reports of findings and recommendations, as well as justifications for changes, to the Director of OEMS. Represent the College on committees and/or outside groups that further the development of emergency preparedness and planning.

Must be able to pass a fingerprint-based criminal background check.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

KSA's:

• Understanding of emergency management procedures and planning processes and technologies
• Ability to implement and improve a broad-based, practical, and effective emergency management program and planning documents.
• Ability to effectively and appropriately relate, network and communicate with senior executives, Administrative Council, College governance, and College employees at all levels, as well as with external offices and agencies such as the Virginia Department of Emergency Management, local emergency management offices, FEMA, and the Department of Homeland Security.
• Ability to collect, organize, retain, analyze, and produce information related to emergency management and emergency response.
• Ability to communicate and work effectively during high stress situations.
• Ability to make effective presentations to large and small groups.
• Ability to prepare technical reports.
• Ability to recognize training, exercise, and planning deficiencies and correct deficiencies in collaboration with other OEMS personnel.
• Ability to understand the mission and strategic direction of the College.
• Ability to use, and to assist others in using, traditional or advanced planning, training, and exercise techniques for assessing needs and formulating responses.
• Ability to use technology to work and communicate remotely or from the Emergency Operations Center.
• Ability to work well in teams.
• Ability to be flexible, work with minimal direction, and work independently.
• Excellent English speaking and writing skills and effective communication skills.

Minimum Work Experience:

• Certification and/or coursework in the Emergency Management Institute's Advanced Professional Series (APS).
• Certification in the FEMA Professional Development Series (PDS).
• Completion of IS 100.c (or updated version), 130.a (or updated version), 200.c (or updated version), 201, 360, 363, 700.b (or updated version), 800.d (or updated version), 300, 400.
• Complete the Emergency Vehicle Operator Course (EVOC) within one year of employment.
• Currently has Homeland Security Exercise and Evaluation Program (HSEEP) certification or must be able to obtain within one year of hire
• Experience in creating and developing emergency management plans, specifically Continuity of Operations Plans, Emergency Operations Plans, and Emergency Action Plans.
• Experience in emergency management, homeland security, law enforcement, fire and/or EMS.
• Experience in delivering emergency training and exercises.
• Pass a background investigation.
• Pass the Criminal Justice Information Services (CJIS) background and training.
• Valid driver's license.

Additional Considerations

• Certified Emergency Manager (CEM).
• Experience in designing, planning, implementing, and coordinating emergency management programs for a large diverse organization.
• Training and/or experience in emergency response and/or preparedness.
• Experience working in a higher education environment.
• Experience in grant writing and management.
• Experience in one or more of the following emergency management areas: mitigation, response, continuity of operations, recovery, and/or preparedness.
• Experience in public agencies or working with public agencies.

Operation of a State Vehicle

No

Supervises Employees

No

Required Travel

Maybe required to travel between NOVA campuses.

Posting Detail Information

Posting Number

CLS_4213P

Recruitment Type

General Public - G

Position End Date (if temporary)

Job Open Date

12/16/2025

Job Close Date

01/04/2026

Open Until Filled

No

Agency Website

Contact Name

Email

Phone Number

Special Instructions to Applicants

In support of the Commonwealth's commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth's Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: or call DARS at , or DBVI at

Additional Information

Northern Virginia Community College (NOVA) is the largest public institution of higher education in the Commonwealth of Virginia and one of the largest community colleges in the nation. NOVA enrolls nearly 75,000 students on its six campuses in Alexandria, Annandale, Sterling, Manassas, Springfield, and Woodbridge, as well as through NOVA Online and high school dual enrollment programs. The College offers more than 100 affordable associate degree and certificate programs to help our students reach their academic and professional goals in some of the most in-demand careers.
At NOVA, we are deeply committed to fostering an inclusive community for all students, faculty, and staff, and our diverse workforce is representative of this commitment. To this end, we encourage all applicants seeking to add value through their diverse backgrounds, experiences, and interests to consider employment opportunities with NOVA. To learn more about NOVA's commitment to inclusive excellence, please visit At a Glance | Northern Virginia Community College.
NOVA offers eligible employees a benefits package that includes a comprehensive health and dental insurance program, generous paid leave, deferred compensation plans, paid parental leave, state employee discounts, and a solid and secure retirement program.We strive to ensure our employees have tools and development opportunities to support and promote NOVA's mission. For more information about NOVA and its programs and services, please visit our website at The security of our students, faculty, and staff is very important at NOVA . Please take a moment to review NOVA's Annual Security Reports .

Employees must reside in Virginia, Maryland or District of Columbia

Background Check Statement Disclaimer

The selected candidate's offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth's Statement of Economic Interest.

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Required fields are indicated with an asterisk (*).

• * I understand that this position is not telework eligible and I will be required to attend work in-person.
• Yes

• No

• * I understand this position is located in Virginia and I will be required to reside in the DMV metro area.

• Yes

• No

• * I understand that only information provided at the time of the application submission will be considered when determining my qualifications and only responses to