CEO assistant

Job title: CEO assistant

Company: Sinotec Solar Corporation

Job location: 8787 Caliente Rd.Oak Hills, CA 92344

Job Description

Provide comprehensive administrative support to the President, including calendar management, travel arrangements, and expense reporting

Coordinate internal and external meetings, including scheduling, agenda preparation, logistics, and follow-ups

Manage sensitive and confidential information with discretion and integrity

Strategic & Operational Support

Act as a liaison between the President and internal/external stakeholders, including executive leadership, clients, and vendors

Prepare briefing materials and background documents for meetings and presentations

Support strategic initiatives and special projects as assigned by the President, ensuring timely completion

Monitor progress on key projects and ensure follow-through on assigned action items

Assist with event planning for leadership meetings, offsites, and corporate functions

Coordinate with other executive assistants and administrative staff across departments to align priorities and scheduling

Maintain and organize files, both physical and electronic, ensuring accurate records management

Qualifications:

Strong organizational and project management skills

Bachelor's degree or equivalent experience.

5+ years of executive-level administrative experience, preferably supporting C-suite executives in a large organization

Exceptional written and verbal communication abilities

Proficiency with Microsoft Office Suite (Outlook, Word, Excel, PowerPoint) and virtual collaboration tools

Proven ability to handle confidential information with the utmost discretion

High emotional intelligence and interpersonal skills

Proactive problem-solving abilities

Flexibility and adaptability in a fast-paced environment

Strong attention to detail and follow-through

Commitment to fostering a positive, team-oriented culture

Occasional travel for site visits, special events, and venue evaluations

Job Type: Full-time

Work Location: In person

Work Location: In person