Corporate Administration Assistant

COMPANY OVERVIEW

We appreciate your interest in joining our team At Robinson, Inc. we pride ourselves on our manufacturing solutions and ownership culture, which support the industries we serve and our local communities. Robinson is employee-owned and is driven by a dedicated team of skilled professionals that value trust, loyalty, teamwork, integrity, and accountability as the foundations of our organization. We strive to provide customer service that goes above and beyond the standard.

Click here to view our Benefits Snapshot

JOB OVERVIEW

The Corporate Administration Assistant provides both front desk reception and administrative support across corporate departments. This hybrid position ensures smooth communication, efficient office management, and employee support. Success in this position requires strong organizational skills, attention to detail, and the ability to collaborate effectively with employees at all levels.

ROLE + RESPONSIBILITIES (includes but not limited to)

Reception & Visitor Management

• Serve as the main receptionist, greeting all visitors professionally and arranging backup coverage as needed.
• Answer, screen, and forward incoming calls; take accurate messages and relay promptly.
• Check in visitors/contractors, monitor front door facility cameras, and manage building access.
• Open, sort, and distribute mail across all company locations and making weekly PO Box runs.
• Ensure reception and common areas remain professional and welcoming.

Administrative Support

• Provide administrative support for corporate departments within the organization including filing, copying, and scanning.
• Assist with preparation and coordination of companywide events.
• Order and maintain office supplies across facilities, ensuring timely replenishment.
• Purchase and coordinate employee gifts (sympathy, new baby, etc).
• Create and share employee communications via monitors and email platforms.
• Collaborate with vendors to ensure timely delivery of supplies, uniforms, and promotional items.

Employee Onboarding & Engagement

• Support new employee orientations: prepare new hire folders, uniform packets, and conference room setups.
• Take and post employee photos and order orientation lunches.
• Manage uniforms, recruiting items, and company store inventory.

QUALIFICATIONS

• Associate's degree or minimum of 5+ years of administrative experience required.
• Proficiency with Microsoft Suite including Word, Excel, Outlook and PowerPoint; experience with Teams and OneNote a plus.
• Strong communication skills with high attention to detail.
• Ability to plan, prioritize, and manage multiple tasks effectively.

PREFERRED SKILLS

• Strong problem-solving skills with timely resolution.
• Effective planning and multitasking under deadlines.
• High accuracy in data entry and record keeping.
• Collaborative team player with a positive attitude.

TRAVEL REQUIREMENTS

This position will require travel to other Robinson facilities.

At Robinson, we value professionalism, expertise, and a dedication to craftsmanship. We offer a dynamic work environment where employees are empowered to excel and grow within their roles. Join us in our mission to deliver exceptional metal fabrication solutions while fostering a culture of collaboration, innovation, and employee satisfaction.

Robinson is an equal opportunity employer. We celebrate diversity and are committed to creating an inclusive environment for all employees.

Equal Opportunity Employer/Protected Veterans/Individuals with Disabilities
This employer is required to notify all applicants of their rights pursuant to federal employment laws. For further information, please review the Know Your Rights notice from the Department of Labor.