Office Administrator

Position Summary

The Office Administrator is a highly organized and people-oriented team member who supports both the daily operations of the office and the administrative needs that contribute to a positive employee experience. This role is ideal for someone who enjoys helping others, has strong attention to detail, and brings a dependable, solutions-oriented approach to their work.

As a key support resource for both office coordination and employee related initiatives, and office coordination, this role is central to maintaining a positive, organized, and communicative workplace. The Office Administrator works closely with our Organizational Development Specialist on recruiting coordination, employee communications, internal events, survey administration, and training logistics-all while also helping to ensure the smooth day-to-day functioning of the office.

This role offers opportunity for professional learning and growth over time for the right individual - someone who demonstrates initiative, reliability, sound judgment, and the ability to work independently while confidently prioritizing tasks in a fast-paced environment.

Key Responsibilities

Office AdministrationEmployee Support

• Assist with internal communications and employee engagement initiatives, including monthly announcements, company event coordination, and employee recognition activities (birthdays, anniversaries, etc.).
• Provide administrative support for recruiting, including managing candidate and job requisition records, onboarding preparation, weekly and monthly reporting, and assisting with interview scheduling.
• Track employee participation in quarterly surveys and help compile summary data for leadership.
• Draft and send calendar invites, internal emails, flyers, and newsletters to support company-wide HR and engagement efforts.
• Register employees for events, monitor attendance, and follow up on participation.

OfficeAdministrative Support

• Greet visitors, clients, and vendors with professionalism and a warm demeanor, helping to maintain a positive front office experience.
• Serve as a general point of contact for incoming phone calls, emails, and in-person inquiries.
• Help manage conference room bookings and support meeting logistics (materials, setup, etc.).
• Monitor and reorder office supplies and ensure common spaces are organized and well-maintained.
• Support general administrative tasks such as filing, mail handling, and document distribution.
• Coordinate basic office maintenance and vendor service calls as needed.
• Maintain basic visitor security protocols, including guest logs and badge access procedures.

Qualifications

• 1–3 years of experience in office administration, or similar administrative roles.
• Proactive mindset and the ability to manage multiple tasks in a fast-paced environment.
• Excellent organizational skills, attention to detail, and follow through.
• Strong communication skills-both written and verbal-with a friendly, team-oriented approach.
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel, PowerPoint).
• Experience with applicant tracking systems or HRIS tools is a plus.
• Ability to handle confidential information with discretion and professionalism.

Work Environment

• On-site presence required during standard business hours (8:00-5:00)
• Regular interaction with employees, leadership, and external visitors.
• Occasionally required to lift or move office supplies (up to 25 lbs).
• May occasionally support after-hours events or training sessions.