OTI Training Specialist

OTI Training Specialist

Position Title: Training Specialist
Program: Oregon Training Institute (OTI)
Reports To: Workforce Development Manager
Position Status: Full-Time, Hourly, Non-Exempt

Compensation: Starting $24.04/hour ($50,000/year equivalent), DOE

Anticipated Start: March 2nd, 2025; Depending on candidate availability

General Description

The Training Specialist supports the implementation of logistical and organizational activities for the Oregon Training Institute's (OTI), a program of Community Action Partnership of Oregon (CAPO), workforce development programs. This position assists the Workforce Development Manager by coordinating training needs and outcomes, which may include data collection and entry, planning and organizing events, developing timelines and task assignments, tracking participants and program activities, researching and securing venues, communicating with stakeholders, and overseeing the distribution of promotional materials. This position also requires regular in-state travel, most often to Central and Southern Oregon, with an anticipated travel commitment of approximately 50–75 percent of work time to support trainings, events, and program activities across the region.

Essential Duties
Training Program Coordination

• Coordinate instruction in classroom and field settings for workforce development projects.
• Assist in coordinating trainings and information sessions with Oregon Energy Coordinators and Affiliates (OECA), including individual training, group instruction, self-study, lectures, demonstrations, simulation exercises, and computer-based training.
• Coordinate and provide event management for workforce development projects.
• Secure trainers, locations, and facilities to conduct trainings and meetings.

Program Maintenance

• Maintain tracking systems to document training revisions, attendance, and participant progress.
• Coordinate maintenance of asset management and inventory tracking systems.
• Participate in annual Internal Reviews of safety procedures, curriculum, organizational goals, and documentation needs assessments.

Outreach

• Participate in planning and represent CAPO/OTI at trade shows, seminars, conferences, and speaking engagements as requested by the Workforce Development Manager.
• Work closely with the Workforce Development Manager to ensure consistent public relations and marketing messaging.

Data Management

• Manage confidential demographic information and testing data.

Reporting

• Compile data and analyze past and current year project requirements and deliverables.

Required Qualifications

• Administrative experience.
• Strong facilitation skills.
• Website and Learning Management System (LMS) administration experience.
• Knowledge of invoicing processes and generally accepted accounting principles.
• Excellent written, verbal, and listening communication skills.
• Ability to work independently and collaboratively as part of a team.
• Valid Oregon Driver's License, current auto insurance, and an insurable driving record.

Preferred Qualifications

• Bilingual (Spanish/English preferred) .
• Experience with energy conservation programs.
• Understanding of building trades and energy conservation principles.
• Experience in workforce development programs.

Disclaimer:

The statements in this announcement describe the general nature and level of work performed by individuals in this role. They are not intended to be an exhaustive list of all duties, responsibilities, or qualifications required. Employees may be assigned other related tasks as needed by their supervisor or management.

Background Check Disclosure:

Community Action Partnership of Oregon (CAPO) conducts pre-employment background checks for all final candidates. Employment is contingent upon the satisfactory completion and passing of a background check. Background screenings are processed through HireRight, a third-party consumer reporting agency, and may include verification of employment history, education, and other information relevant to the position. Candidates will receive all required disclosures and authorizations under the Fair Credit Reporting Act before any background check is initiated.

E-Verify Disclosure:

CAPO also participates in E-Verify to confirm employment eligibility after hire. New employees are required to complete the Form I-9 and will be verified through the Department of Homeland Security and the Social Security Administration. CAPO will only use E-Verify once an offer has been accepted and employment has begun, and will not use the system to pre-screen applicants.

Equal Employment Opportunity

Community Action Partnership of Oregon (CAPO) is an Equal Opportunity Employer. CAPO does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, marital status, genetic information, or any other protected status in accordance with applicable federal, state, and local laws. CAPO is committed to fostering an inclusive and equitable work environment for all employees.