Office Coordinator

Tunista Construction LLC

Regular

**Pay Range: $25 - $36 per hour**

• Why choose us?**

As a proud subsidiary of Calista Brice, we're part of a family of 20+ companies tackling tough construction, environmental, and technical challenges. Working at a Calista Brice company means joining a team where cultural values and practical innovation come together to create meaningful impact. You'll experience the stability of a large organization while enjoying the tight-knit community and entrepreneurial spirit of a smaller company, with opportunities to grow your career across our diverse family of businesses.

Calista Brice is owned by Calista Corporation, an Alaska Native Corporation (ANC) established under the Alaska Native Claims Settlement Act of 1971. ANCs were created to support economic development and self-determination for Alaska's Indigenous peoples. Our work directly contributes to advancing the social, cultural, and economic welfare of over 35,000 Alaska Natives in the Calista Region.

• What does Tunista Construction LLC do?**

Tunista Construction delivers heavy civil contracting services throughout Washington State, building a strong reputation with major government agencies and private clients. Our portfolio includes successful design-build and bid-build projects for the Department of Defense, Washington State Department of Transportation, and various public and private entities, giving you exposure to diverse project types and construction methods. Our culture emphasizes safety, quality, and results-focused execution. You'll develop valuable construction skills while contributing to significant infrastructure projects that improve transportation and facilities across the region.

Tunista Construction is a proud subsidiary of Calista Brice, a group of 20+ companies delivering construction, engineering, and environmental solutions across the United States.

• What can you expect?**

As the Office Coordinator, you will work onsite in Tacoma, WA and providing administrative support across multiple construction projects and departments, including document control, payroll, cost accounting, project startup, and closeout. This role requires a detail-oriented, proactive team player who can manage multiple priorities, maintain strong relationships with internal teams and business partners, and contribute to a fast-paced office environment. The position offers opportunities for growth into leadership roles within projects and other departments.

• How will you do it?**

Maintain project documents, accounting data, and payroll data in multiple software components of the Enterprise Resource Planning system (ERP) including Procore, HeavyJob, Costpoint, and OnBase.

Maintain and file paperwork, projects documents, and certified payroll.

Prepare and submit weekly payroll to accounting, verifying all timecards following union MLA guidelines.

Monitor and distribute AP email invoices and mailed AP invoices and send to accounting

Monitor and distribute invoices to Project Coordinators and Project Engineers

Request and track project bonds and insurance

Request and track all City Business Licenses and other required documents

Manage expense reports for Managers and coordinate cost-coding each month. Reconcile cost data and documentation in the ERP system.

Submit and maintain Intents and Affidavits for projects.

Communicate with Project Coordinator that all required documentation from subcontractors and vendors is current prior to Project Coordinator releasing