Executive Assistant

• Voted Best Places to Work in Multifamily three years in a row
• Highly rated on Glassdoor by our team members
• Poised for rapid growth across new markets

We're seeking a highly organized and proactive Executive Assistant to support our Chief Investment Officer and Chief Financial Officer. This role is ideal for someone who thrives in a fast-paced, detail-oriented environment and understands the importance of discretion, strategic thinking, and precision. You'll play a critical role in managing the CIO & CFO's schedules, preparing for high-stakes meetings, and supporting investment-related operations and communications.

• Proactively manage the CIO & CFO's calendars, including rescheduling meetings due to travel or deal activity
• Gatekeep meeting requests to ensure time is used efficiently and strategically
• Prioritize meetings based on urgency, investment timelines, and executive priorities
• Schedule and coordinate recurring meetings with internal teams, investors, lenders, and external partners
• Send out well-crafted meeting invitations with all relevant details

• Ensure the CIO & CFO have access to investment committee materials, financial reports, and deal documentation in advance
• Block prep time on the calendar ahead of key meetings
• Assist in preparing agendas, briefing documents, and supplemental materials for investor and board meetings
• Distribute printed or electronic materials to attendees
• Set up meeting rooms, technology, refreshments, and clean up afterward

• Maintain a master calendar of key investment and company milestones, closing timelines, lender deadlines, and recurring financial reviews
• Track dates relevant to acquisitions, dispositions, capital events, and investor reporting
• Ensure visibility into which teams are impacted by key investment activities

• Draft, edit, and send professional correspondence on behalf of the CIO & CFO as needed
• Liaise with internal investment, finance, and legal teams, as well as external stakeholders

• Coordinate travel arrangements for investor meetings, site visits, and conferences
• Prepare detailed travel itineraries and include them in calendar invites
• Compile and submit expense reports on behalf of the CIO & CFO

• Support cross-functional projects such as investment data organization, CRM updates, and document management
• Assist with general administrative tasks including printing, scanning, shipping, and obtaining signatures
• Collaborate with other administrative staff on office-wide needs
• Document Formatting – assist in formatting presentations, reports, and internal documents to ensure consistency and professionalism
• Vendor Coordination – liaise with external vendors and service providers for scheduling, invoicing, and follow-up
• Confidential File Management – maintain organized and secure filing systems for sensitive documents, contracts, and correspondence

• Partner with event planning teams to support investor events, board meetings, and companywide functions

• 3–5 years of experience supporting senior executives, preferably in investment, finance, or real estate
• Exceptional organizational and communication skills
• High level of discretion and professionalism
• Proficiency in Microsoft Office, calendar management tools, and document collaboration platforms
• Ability to anticipate needs and take initiative
• Comfortable working in-office and occasionally outside standard business hours

• Competitive salary + annual performance bonus
• 100% employer-paid medical, dental, life & AD&D insurance
• 401(k) with 100% employer match up to 6% of gross pay
• Cell phone, internet, and gym reimbursements
• Paid maternity & parental leave
• Comprehensive wellness program – THRIVE
• Employee housing discount
• Team building events & Volunteer Time Off (VTO)
• Ongoing learning & development tied to personal and professional goals
• PTO begins accruing immediately upon hire (15 PTO days per year)
• 8.5 holidays and 1 floating holiday per year

If you're passionate about supporting high-level executive leadership and thrive in a fast-paced, detail-driven environment, we'd love to hear from you. Apply today and help us drive RADCO's investment strategy forward—one strategic meeting at a time.