Senior Program Manager

The UTHealth Department of Internal Medicine in Houston, TX is seeking a highly skilled Senior Program Manager to lead and oversee complex programs and projects within our dynamic academic environment. In this pivotal role, you will develop, plan, and manage all program activities while serving as a key liaison between executive leadership and departmental teams. We are looking for a candidate with proven expertise in managing demanding schedules, large-scale document editing, and maintaining executive-level professionalism. Strong soft skills, such as executive presence and emotional intelligence, are essential. Ideal candidates will bring experience in healthcare administration, higher education, or academic support, along with a background in writing and editing grants, biosketches, and manuscripts. Applicants are encouraged to include a portfolio showcasing grant-related work, including redacted biosketch samples, de-identified manuscripts, and a list of grants you have contributed to.

Once you join us you won't want to leave. It's because we reward our team for the excellent service they provide. Our total rewards package includes the benefits you'd expect from a top healthcare organization (benefits, insurance, etc.), plus:

• 100% paid medical premiums for our full-time employees
• Generous time off (holidays, preventative leave day, both vacation and sick time – all of which equates to around 37-38 days per year)
• The longer you stay, the more vacation you'll accrue
• Longevity Pay (Monthly payments after two years of service)
• Build your future with our awesome retirement/pension plan

We take care of our employees As a world-renowned institution, our employees' wellbeing is important to us. We offer work/life services such as...

• Free financial and legal counseling
• Free mental health counseling services
• Gym membership discounts and access to wellness programs
• Other employee discounts including entertainment, car rentals, cell phones, etc.
• Resources for child and elder care
• Plus many more

Position Summary:

Develops, plans and manages all activities of a school/unit program(s) or project(s). Functions in a Leadership capacity in the program.

Position Key Accountabilities:

• Oversees all aspects of the program/project activities. Sets deadlines, assigns responsibilities, and monitors project progress. Provides direction and guidance to department personnel.
• Stays abreast of new and updated protocols and policies and develops, implements, and manages internal policies and procedures.
• Manages compliance and ensures the department follows internal and external rules, regulations and standards. Oversees inspections and/or reviews and ensures the appropriate personnel have the proper credentials and licensing needed.
• Manages/maintains annual budget, negotiates service contracts, reports on progress and/or authorizes expenditures.
• Provides guidance to upper management and keeps them informed of key activities and makes periodic progress reports.
• Manages partnerships with internal departments regarding strategy and collaborative opportunities.
• Prepares progress reports and grant proposals to both private foundations and governmental agencies. May work closely with Office of Sponsored Projects on the submission of grants.
• Interacts with representatives from state, federal, and private agencies regarding proposals and funded projects.
• Working in conjunction with Public Affairs, may create and edit various communications materials for the department/program, which may include printed materials, web site content and/or department newsletters.
• Communicates with community and professionals to share objectives and outcomes. Prepares/makes oral presentations at professional meetings.
• Manages Human Resources activities for direct report in regards to: recruiting and selection, hiring and terminating, training and development, performance evaluations, and salary planning.
• Other duties as assigned.

Certification/Skills:

• Certifications specific to the program required

Minimum Education:

• Bachelor's degree or relevant work experience in lieu of education.

Minimum Experience:

• Seven (7) years of applicable experience.
• Previous experience managing schedules is preferred
• Previous experience with large scale document editing is preferred
• previous experience working in healthcare administration, higher education, or academic support is preferred
• Grant writing/editing, manuscript creation/editing, experience with biosketches is highly preferred

Physical Requirements:

• Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.

Security Sensitive:

• This position is a security-sensitive position pursuant to Texas Education Code §51.215 and Texas Government Code § To the extent that a position requires the holder to research, work on, or have access to critical infrastructure as defined in Texas Business and Commerce Code § , the ability to maintain the security or integrity of the infrastructure is a minimum qualification to be hired for and to continue to be employed in that position. Personnel in such positions, and similarly situated state contractors, will be routinely reviewed to determine whether things such as criminal history or continuous connections to the government or political apparatus of a foreign adversary might prevent the applicant, employee, or contractor from being able to maintain the security or integrity of the infrastructure. A foreign adversary is a nation listed in 15 C.F.R. §791.4.

Residency Requirement:

• Employees must permanently reside and work in the State of Texas.