Administrative Assistant

SUMMARY

The Administrative Assistant facilitates the efficient operation of the assigned department by performing a variety of clerical and administrative tasks.

FUNCTIONS

· Provides administrative support to one or more managers with a focus on capital projects.

· Coordinate the processing of invoicing and other activities with vendors and suppliers.

· Answers and transfers phone calls, screening when necessary.

· Welcomes and directs visitors and contractors.

· Maintains filing systems as assigned.

· Retrieves information as requested from records, email, minutes, and other related documents; prepares written summaries of data when needed.

· Responds to and resolves administrative inquiries and questions.

· Coordinates and schedules travel, meetings, and appointments for managers or supervisors.

· Prepares agendas and schedules for meetings.

· Records and distributes minutes or other records for meetings.

· Maintains office supplies and coordinates maintenance of office equipment.

· Performs other related duties as assigned.

Required Skills/Abilities

· Excellent verbal and written communication skills.

· Excellent interpersonal and customer service skills.

· Proficient in Microsoft Office Suite or related software.

· Excellent organizational skills and attention to detail.

· Basic understanding of clerical procedures and systems such as recordkeeping and filing.

· Ability to work independently.

Education and Experience

· High school diploma required; Associate degree preferred.

· Three to five years of experience in an administrative role.

· Previous experience working with vendors and suppliers preferred.

· Peoplesoft knowledge preferred.

Physical Requirements

· Prolonged periods sitting at a desk and working on a computer.

· Must be able to lift to fifteen pounds at times.

Job Type: Full-time

Pay: $35, $40,000.00 per year

Benefits:

• 401(k)
• 401(k) matching
• Dental insurance
• Employee assistance program
• Flexible spending