Administrative & Operations Coordinator

Benefits:

• Monthly Cell Phone Allowance
• Competitive salary
• Paid time off

Overview
The Carmel Administrative & Operations Coordinator is an important support role that helps keep our campus running smoothly. This position provides hands-on administrative and operational support to both central and campus staff, ensuring that events, projects, facilities, and Sunday services are well-coordinated and executed with excellence.

This part-time role (20–25 hours per week) is ideal for someone who enjoys working behind the scenes, thrives in a detail-oriented environment, and finds joy in helping others succeed. The right candidate will bring a servant-hearted mindset, strong organizational skills, and a desire to see ministry run efficiently so that our mission—helping people find their way back to God—remains front and center.

What you'll do:

• Serve as the first point of contact for the Carmel Campus by helping manage incoming phone calls, vendor requests, emails, mail, and visitor inquiries.
• Support the Campus Pastor by overseeing administrative tasks like processing connection cards and prayer requests, building maintenance issues, managing marriage & benevolence processes, printing resources, ordering supplies, and organizing office needs—sometimes with volunteer help.
• Provide the Campus Pastor with weekly updates on events, attendance, new visitors, and Sunday volunteer teams.
• Work with outside vendors (janitorial, HVAC, café, etc.) to keep the campus and its operations running smoothly.
• Use church systems (Planning Center Online & ClickUp) to update records, enter weekly attendance, update events, update project management workflows, and manage volunteer data.
• Look for ways to improve processes—offering ideas to strengthen communication, boost efficiency, and create consistency across campus operations.

Desired Experience & Education

• Educational Background—A bachelor's degree in business administration, operations management, or a related field is preferred.
• Time Management—Proven ability to manage multiple tasks and prioritize effectively.
• Organizational Skills—Excellent organizational/administrative skills with attention to detail, and a keen ability to see projects and tasks through to completion
• Technical Skills—Proficiency in project management software (e.g., Asana, ClickUp), Microsoft Office Suite (Word, Excel), and or Google Apps (Drive, Gmail, Calendar, etc.), and/orApple Apps (Pages, Sheets)

Attitude Qualifications

• A supporter of leaders—Strong desire to serve as a supporter to the campus pastor and campus team.
• Empathy and Interpersonal Skills—Strong ability to understand and relate to others, fostering a positive team environment.
• Positive Attitude—A can-do mindset and a willingness to take on challenges.
• Dependability—reliability in meeting deadlines and commitments.
• Adaptability—Flexibility to adapt to changing environments and priorities.
• Commitment to Excellence—Dedication to delivering high-quality work and continuous improvement.
• Growth Mindset - Eagerness to learn and develop professionally

Working Conditions
This role involves a mix of desk and campus activity. Staff members should expect to spend extended periods working at a desk on a personal computer, as well as moving throughout the church campus to support ministry needs. The position occasionally requires lifting and carrying boxes or equipment weighing up to 40 pounds. Work is performed in a typical office environment with frequent interaction across campus, including classrooms, worship spaces, and outdoor areas. Regular work hours are Sundays from 8:00 a.m. to 12:00 p.m. and Monday through Thursday during normal business hours, with occasional adjustments for special events or ministry needs.

Genesis Church's Mission, Culture, and Values
At Genesis Church, our mission is simple: helping people find their way back to God. Every team member plays a critical role in making that happen by having a real, growing relationship with Jesus. We expect our team to treat others—whether they're fellow staff, volunteers, parents, kids, or guests—with kindness, respect, and grace. Since we believe everything we have comes from God, we strive to be generous with our time, talents, and resources.

At Genesis Church, we believe our staff should lead by example, living out our values every day. We strive for personal integrity, always growing to be more like Jesus. We carry humble confidence, making sure that our work points people to God, not ourselves. We bring all-in passion, love, and value to what we do. We believe ministry should be filled with contagious fun, creating an environment where our staff, mission, and church family thrive. We live authentic lives, being the same person no matter who we're around. And we practice honest encouragement, always building each other up instead of tearing others down.

Equal Employment Opportunity
Genesis Church is both an employer and a Christian ministry. Employment decisions are made on the basis of qualifications, merit, and ministry needs. In accordance with applicable laws, we provide equal employment opportunity to all qualified individuals and do not unlawfully discriminate on the basis of race, color, age, national origin, disability, or any other status protected by law. As a religious organization, consistent with Title VII of the Civil Rights Act of 1964 and other applicable laws, we reserve the right to employ individuals who actively profess and live in accordance with our faith and beliefs, as set forth in our governing documents and Statement of Faith.